Research Administration, Pre/Post-Award I

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee post-award financial and administrative functions for a designated portfolio of sponsored grants and contracts.

• Manage sponsored awards from the initiation stage to closure.

• Create and sustain award budgets, parameters, billing and reporting requirements, as well as cost-sharing obligations.

• Review and reconcile expenditures and budgets for awards; identify discrepancies and coordinate necessary financial corrections and adjustments.

• Track balances, commitments, award durations, and financial activities throughout the lifecycle of the award.

• Develop financial projections and forecasts for expected expenditures and remaining balances.

• Analyze spending trends, budget variances, commitments, and other financial activities.

• Provide Principal Investigators (PIs) and leadership with financial data and suggested adjustments or actions.

• Ensure compliance with sponsor terms, regulations, and university policies.

• Prepare financial reports and the necessary supporting documentation.

• Review payroll distributions, cost-sharing commitments, and effort reports; coordinate adjustments and support effort certification.

• Act as a primary resource for faculty and principal investigators regarding the administration of sponsored awards.

• Coordinate modifications to awards, including no-cost extensions, carryovers, rebudgeting, and changes in scope.

• Facilitate approvals for subcontractor invoices and other award-related transactions.

• Coordinate financial closeout and assist with the transfer of awards.

• Maintain precise award records and contribute to workflow, internal controls, data integrity, and process enhancements.

• Collaborate with Finance, central research administration offices, faculty, departmental administrators, and university partners.

• Perform additional related responsibilities as necessary.

⛳️ Requirements

• Bachelor's degree or a comparable combination of education, training, and experience.

• Proficiency in MS Office Suite, especially Excel.

• Familiarity with post-award sponsored research administration, principles of grant and contract management, budgeting, account reconciliation, financial reporting, and award closeout.

• Understanding of the sponsored award lifecycle, sponsor requirements, institutional policies, financial controls, cost-sharing, effort reporting, and documentation requirements.

• Strong skills in financial analysis, reconciliation, forecasting, problem-solving, and organization.

• Proven ability to review financial activities, monitor budgets, identify discrepancies and trends, and prepare precise financial reports and forecasts.

• Excellent written and verbal communication skills.

• Capability to interpret and apply sponsor requirements, university policies, and established procedures.

• Ability to independently manage a designated portfolio of awards.

• Ability to analyze financial data and determine appropriate actions.

• Skill in conveying complex financial information clearly to faculty and other stakeholders.

• Capacity to manage multiple deadlines and priorities, exercise sound judgment, and work effectively across organizational units.

• Primary work location must not be in New Jersey, Alaska, Hawaii, any U.S. Territories, or outside the United States.

🏝️ Benefits

• Full remote work classification with only occasional visits required to an Emory University location.

• Business hours may align with Eastern Standard Time (EST).