Contract Administrator II – National Center for Clinical Trials

This is a fully remote position, open to applicants in United States.

📋 Description

• Offer direct administrative assistance for activities related to research.

• Ensure timely submission of proposals and monitor the approval process.

• Follow up on the signatures for grants and contracts and facilitate award setups.

• Oversee data management and provide guidance on grant and contract standards.

• Ensure compliance by collaborating with IRB, IACUC, and COI.

• Assist in pre-award planning, post-award operations, contracting, and reporting.

• Act as the primary customer service liaison for Principal Investigators, department administrators, sponsors, and other clients.

• Support faculty and department administrators throughout the lifecycle of grants and contracts.

• Apply institutional cost policies and guidelines from funding agencies to budgets.

• Comprehend negotiation, documentation, and financial management processes for grants.

• Review financial data, budgets, terms, and documentation to ensure compliance.

• Consult with supervisors, institutional management, and the Legal Department as necessary.

• Provide support and advice for institutional grants and contracts.

• Meet reporting requirements for grants and contracts.

• Represent and advocate for institutional research activities during meetings.

• Maintain positive relationships with stakeholders and provide assistance throughout contract lifecycles.

• Assist in the development and implementation of policies and procedures for contract administration.

• Perform other related duties as assigned.

⛳️ Requirements

• Bachelor's degree or an equivalent combination of education and experience.

• One year of experience that provides comparable knowledge and skills.

• Skills in pre-award, post-award, or contracting preferred.

• Strong attention to detail.

• Highly organized, with an emphasis on teamwork and creating efficient and accessible administrative tools.

• Ability to perform tasks efficiently and independently.

• Willingness to learn new technologies related to grants and contracts management.

• Strong planning and organizational abilities with the capacity to manage multiple priorities and deadlines.

• Demonstrated proficiency in Microsoft Office, including Word, Excel, and PowerPoint.

• Capability to understand, interpret, and apply laws, regulations, and policies.

• Ability to enhance negotiation skills and analyze business contract terms and language.

• Excellent interpersonal, oral, and written communication abilities.

• Ability to effectively collaborate with senior leadership, faculty, support staff, granting agencies, and vendors.

🏝️ Benefits

• Comprehensive Total Rewards benefits and well-being programs.

• Competitive compensation package.

• Generous retirement offerings.

• Opportunities for career development.

• Premium pay options, including shift and on-call pay for eligible positions.

• Incentive pay available for select roles.

• Potential for annual performance-based salary increases.

• Paid Time Off programs.

• Medical, dental, vision, life, and short- and long-term disability benefits.

• Flexible Spending Accounts for eligible healthcare and dependent care costs.

• Adoption assistance available.

• Paid parental leave provided.

• Defined contribution retirement plans with employer matching.

• Financial wellness programs offered.

• Educational Assistance Program available.