Registrar Operations Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Execute Registrar operations for designated campuses in alignment with institutional policies, procedures, and regulatory standards.

• Ensure the accuracy and integrity of student academic records, enrollment details, and official institutional documentation.

• Facilitate student lifecycle processes, including enrollment, registration, academic progress, status modifications, transfers, leaves of absence, withdrawals, and graduations.

• Oversee Registrar activities to confirm that necessary tasks, reporting, and compliance deadlines are met accurately and timely.

• Conduct quality assurance reviews and audits to promote data accuracy, process uniformity, and adherence to institutional, accreditation, state, and federal standards.

• Act as a resource for campus teams by offering guidance on Registrar policies, procedures, and student information systems.

• Collaborate with campus and Home Office departments to bolster student success and maintain consistent Registrar operations throughout the organization.

• Assist in the development and ongoing enhancement of Registrar processes, documentation, training resources, and operational benchmarks.

• Engage in system implementations, testing, process enhancements, and special initiatives.

• Adjust to new systems, tools, and workflows as Registrar operations progressively transition toward a more technology-driven model.

⛳️ Requirements

• High School Diploma or GED is mandatory.

• An Associate’s or Bachelor’s degree in Business or a related discipline is preferred.

• A minimum of two years of experience in a Registrar role is necessary.

• Experience in a support or multi-campus setting is preferred.

• Familiarity with Title IV regulations, ACCSC accreditation standards, and Registrar compliance requirements is essential.

• Proven understanding of FERPA requirements and best practices for protecting student education records.

• Proficiency in Anthology or a similar student information system is required.

• Highly organized and detail-oriented, capable of managing multiple priorities and deadlines.

• Strong process-oriented mindset with the ability to follow, document, assess, and refine operational workflows.

• Adaptable and comfortable navigating process changes, new technologies, and shifting operational paradigms.

• Excellent written and verbal communication skills with a strong customer-service orientation.

• Ability to work independently and collaboratively with campus and Home Office teams.

• Solid working knowledge of Microsoft Office, including Word, Excel, Outlook, SharePoint, and Teams.

• Willingness to work outside of regular business hours as necessary.

• Full-time position with some Saturday work required.

🏝️ Benefits

• 401(k) plan with matching contributions.

• Health, dental, and vision insurance coverage.

• Life insurance options available.

• Parental leave provided.

• Paid time off offered.

• Employee Assistance Program available.

• Tuition reimbursement program.