Records Management Support Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Assist with the management and transition activities for Army Environment, Safety, and Occupational Health records within ODASA(ESOH).

• Transfer official ESOH records to the ASA(IEE) SharePoint Online portal and other authorized repositories.

• Identify and categorize official records as opposed to non-record materials.

• Implement Army records schedules along with naming and metadata conventions.

• Monitor records-management requirements, timelines, and deliverables for the Integration Branch.

• Aid in the closure and migration of shared drives, including conducting inventories, folder mapping, and performing post-transfer quality checks.

• Create internal procedures, job aids, and instructional materials for records tools and uploads.

• Act as an alternate to the ESOH Records Management Coordinator, managing routine coordination and status reporting.

• Collaborate with action officers regarding filing requirements.

• Manage Controlled Unclassified Information (CUI) and other sensitive information in accordance with Army and DoD regulations.

• Prepare status reports and briefings for various stakeholders.

• Evaluate work products to ensure completeness and adherence to Army quality standards.

⛳️ Requirements

• A Bachelor’s degree in records/information management, library/information science, business, public administration, history, communications, or a related field; or equivalent relevant experience.

• 3–5 years of expertise in records management, information management, document control, or extensive file migration within a federal, DoD, or similarly regulated setting.

• Proven experience in distinguishing official records from non-record materials and organizing files for retention and retrieval.

• Practical knowledge of SharePoint Online, encompassing document libraries, metadata, permissions, and content migration.

• Excellent written and verbal communication abilities.

• Capability to draft clear procedures and educate non-specialists.

• Proficiency in Microsoft Excel, PowerPoint, and Word.

• Eligibility to obtain a Secret clearance.

• Willingness to travel as necessary.

• Desired: Direct experience in Army or DoD records management, including familiarity with AR 25-400-2, ARIMS, or the Army Records Retention Schedule.

• Desired: Background as a Records Management Coordinator, Records Liaison, or alternate RMC.

• Desired: Experience in migrating shared drives or file shares into SharePoint Online or another records repository.

• Desired: Understanding of CUI marking, PII handling, and access control within collaborative sites.

• Desired: Familiarity with Microsoft Teams, SharePoint, Approvals, Power BI, Visio, and related Microsoft 365 tools.

🏝️ Benefits

• Competitive salary.

• Comprehensive medical, dental, vision, life, and disability insurance.

• Options for voluntary critical illness, hospital, and accident benefits.

• Health savings and flexible spending accounts.

• Retirement 401(k) plan.

• Paid leave programs for full-time employees working a minimum of 30 hours per week.

• Flexibility to maintain a healthy work-life balance.

• Opportunities for professional development.

• Performance and recognition programs.

• A collaborative work environment and culture.

• Hiring preference for Seneca or Native individuals.