Real Estate Executive – Virtual Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee the agent's calendar, manage scheduling, and handle daily administrative responsibilities.

• Prioritize tasks, follow up on pending action items, and ensure that deadlines are consistently met.

• Transform voice notes, text messages, emails, and screenshots into structured tasks, reminders, and communications for clients.

• Handle incoming calls, return calls, gather necessary information, and escalate critical issues.

• Maintain streamlined workflows and enhance overall efficiency.

• Provide sellers with updates regarding listing activities, marketing efforts, showings, and subsequent steps.

• Follow up with buyer's agents post-showings to gather feedback and keep sellers informed.

• Address client inquiries via email, phone, Instagram, Facebook, and other communication channels.

• Manage and follow up with both new and existing leads.

• Keep accurate records of clients and activities within Lofty CRM or similar systems.

• Track leads, clients, vendors, and pending tasks.

• Assist with active transactions alongside transaction coordinators.

• Coordinate with photographers, inspectors, surveyors, power washing services, contractors, and other vendors.

• Monitor vendor timelines and ensure timely completion of tasks.

• Aid in listing preparation and follow-up with buyers throughout transactions.

• Support listing marketing, promotional efforts, social media outreach, and online engagement.

• Contribute to business development, local market research, and real estate investment prospects.

• Foster relationships with clients, vendors, contractors, and community partners.

⛳️ Requirements

• Prior experience supporting a real estate agent, broker, or real estate team.

• Familiarity with real estate CRM platforms, ideally Lofty, Follow Up Boss, or KVCORE.

• Exceptional spoken and written English skills.

• Confidence in communicating directly with clients, agents, and vendors.

• Strong organizational, multitasking, and follow-up capabilities.

• Experience in coordinating vendors and managing multiple projects at once.

• Knowledge of Instagram, Facebook, email, and other client communication platforms.

• Ability to work autonomously and effectively prioritize tasks.

• Customer-service mindset with professional and approachable communication skills.

• Highly organized and detail-focused.

• Proactive in identifying areas needing attention without detailed guidance.

• Comfortable juggling multiple priorities in a dynamic environment.

• Resourceful, reliable, and solution-oriented.

• Interest in growing alongside the business and becoming a trusted long-term collaborator.

• Capability to record application responses using a Loom video.

• Stable internet connection and a quiet, well-lit, clutter-free space for recording during the application process.

🏝️ Benefits

• Direct client relationships and the ability to independently manage client-related matters.

• Payments processed directly by the client; salary disbursed straight to the worker.

• Vacation leaves and holidays coordinated with the client's business needs and preferences.

• Loom video application/interview process.

• Encouragement for a stable internet connection and a quiet, well-lit recording space during the application.