Purchasing Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Act as the initial point of contact for purchasing and contracting requisitions, as well as follow-ups with requestors and vendors.

• Ensure that all relevant details, documentation, and approvals accompany requisition requests.

• Organize inbox folders for incoming requests and incorporate requests into the working queue.

• Oversee the Purchasing inbox and delegate messages to the appropriate team members and/or vendor files.

• Keep track of DocuSign to confirm that documents are directed correctly and completed in a timely manner.

• Establish new vendor accounts for purchase order transactions with vendors and the accounting system.

• Assist staff in understanding the information and bids required to draft, review, and execute agreements in accordance with organizational or funder policies and contract requirements.

• Support the development and implementation of purchasing strategies for goods and services.

• Process, finalize, and monitor supplemental and subaward agreements.

• Collaborate with the PRI Accounting Team to manage purchase card requests and limit increases.

• Inform staff of contracts nearing expiration and assist with renewal agreements as needed.

• Provide ongoing training to users and help create training materials for contracting and purchasing processes.

• Carry out additional responsibilities that support PRI's mission, All Rural Students Succeed.

⛳️ Requirements

• An Associate's degree or five years of relevant experience.

• Minimum of three years of experience in purchasing, finance, or a related field is required.

• Familiarity with federal grants, procurement, and contracting processes.

• Ability to collaborate with various groups of internal and external individuals.

• Exceptional organizational skills and a keen attention to detail.

• Skills in project management and process tracking/monitoring.

• Proficient verbal and written communication skills.

• Capability to convey complex information in a clear manner.

• Strong judgment and logical thinking skills to prioritize and perform tasks effectively.

• Access to reliable transportation.

• Successful completion of a pre-employment background check.

• Proficient in accurately communicating and exchanging information with partners, stakeholders, and/or meeting participants.

• Ability to occasionally lift up to 25 lbs.

• Capacity to travel independently by car and plane both regionally and nationally.

• Proficient in operating standard office equipment.

• Ability to thrive in a fast-paced environment with frequent interruptions and changing priorities.

🏝️ Benefits

• Comprehensive insurance plans including medical, dental, vision, and prescription coverage.

• Flexible spending accounts.

• Employee assistance program.

• Life and long-term disability insurance.

• Retirement plan.

• Generous paid time off including vacation, sick leave, and annual holidays.

• Paid parental leave.

• Tuition assistance.

• Professional development opportunities for employees.

• Remote/home-office work position.