Purchasing Coordinator

This is a fully remote position, open to applicants in California, +9 more states.

📋 Description

• Develop, revise, and sustain purchase orders in alignment with established protocols.

• Collaborate with stakeholders to verify purchasing specifications, coding, quantities, delivery requirements, documentation, and approval status.

• Engage with suppliers, vendors, warehouse personnel, Finance, Accounting, Accounts Payable, Inventory, and other operational stakeholders.

• Track requests, purchase orders, approvals, deliveries, vendor replies, and missing documents; provide status updates and follow up as needed.

• Investigate items, vendors, pricing, inventory, coding, order history, and documentation to address routine discrepancies.

• Assist with item creation, maintenance, vendor documentation, supplier setup requests, and updates related to inventory systems.

• Aid in managing purchasing run rates, minimum order quantities, reorder levels, pricing communications, product orders, reporting, tracking tools, and dashboards.

• Collaborate with Accounts Payable and suppliers to investigate invoice discrepancies, match exceptions, receipt issues, pricing differences, and purchase order-related concerns.

• Respond to process inquiries, examine order details, support vendor follow-ups, and assist in resolving routine order challenges.

• Cross-train to provide backup support during vacations, absences, and peak workload times.

• Perform additional duties as assigned.

⛳️ Requirements

• 1–2 years of experience in purchasing, procurement operations, inventory support, finance, accounting, accounts payable, vendor coordination, or similar business operations is preferred.

• Familiarity with Microsoft Excel and purchasing, inventory, ERP, or reporting systems is preferred.

• Working knowledge of purchasing, procurement, purchase order processing, vendor coordination, item setup, item maintenance, data integrity practices, and associated documentation requirements.

• Capability to adhere to purchasing policies, approval workflows, documentation standards, and internal control protocols.

• Competence in reviewing purchasing requests, validating supporting information, investigating discrepancies, resolving routine issues, and appropriately escalating exceptions.

• Strong attention to detail, analytical thinking, problem-solving, organizational, research, and follow-through capabilities.

• Excellent written, verbal, interpersonal, and customer service skills.

• Ability to collaborate across Finance, Accounting, Procurement, Accounts Payable, Inventory, vendors, suppliers, warehouse teams, and operational stakeholders.

• Proficiency in Microsoft Excel and Microsoft Office applications is required.

• Experience with Smartsheet, SharePoint, ReQlogic, ERP systems, Power Query, Power BI, or other relevant reporting and purchasing tools is preferred.

• Ability to maintain confidentiality and manage sensitive purchasing, vendor, inventory, and financial data.

• High school diploma or equivalent is required.

• An associate degree in Business Administration, Supply Chain Management, Finance, Accounting, or a related field is preferred.

• Equivalent relevant experience may also be considered.

🏝️ Benefits

• 401k retirement plan with employer matching.

• Medical, dental, vision, life, and short-term disability insurance.

• Paid Time Off/Vacation: Starting at 80 hours annually, increasing with tenure.

• Floating Holiday: 40 hours per year.

• Paid Holidays: 7 days annually.

• Paid sick leave in accordance with state and/or local laws.

• Tuition reimbursement program.

• Employee discount program.

• Rewards and recognition initiatives.

• Customized training, coaching, and a supportive work environment.