Purchasing and Logistics Manager

This is a fully remote position, open to applicants in South Africa.

📋 Description

• Generate purchase orders for components, machined parts, bulk hair color, cartridges, packaging, and consumables within the MRP system.

• Acquire written confirmations from suppliers regarding orders, including price, quantity, and delivery dates; follow up on any outstanding confirmations.

• Monitor open purchase orders against confirmed delivery dates, escalate any delays, and establish recovery plans.

• Reconcile supplier invoices with purchase orders and receipts; report any discrepancies to the finance department.

• Organize and oversee inbound and outbound freight via sea, air, and road from China, Europe, and the US to operations in the US and UK.

• Prepare commercial invoices, packing lists, certificates of origin, and hazardous materials paperwork for aerosol cartridges (UN 1950).

• Collaborate with customs brokers and freight forwarders on US and UK import entries, HS classification, origin, and duties.

• Coordinate monthly salon replenishment shipments with US and UK third-party logistics providers.

• Establish and manage reverse logistics for empty cartridges returned from salons.

• Ensure accurate inventory and in-transit stock management across warehouses, third-party logistics, and contract fillers.

• Act as the primary contact for contract manufacturers, machine shops, fillers, extruders, and packaging suppliers on a daily basis.

• Maintain supplier records, lead times, minimum order quantities, and pricing within the MRP system.

• Provide weekly reports on open purchase orders, inbound shipments, and stock coverage.

⛳️ Requirements

• Over 5 years of experience in purchasing, supply chain management, or logistics for physical products, with a minimum of 2 years managing international shipments.

• Practical experience in US operations, including US customs entries, freight forwarding, and domestic LTL/parcel shipping.

• Import/export experience on both ends: clearing goods into the US and shipping goods out of the US.

• Proven ability to manage purchase orders from initiation through confirmation, expediting, and receipt.

• Familiarity with incoterms, HS codes, commercial documentation, and landed-cost analysis.

• Highly organized and tenacious: maintain a detailed tracker and persistently follow up until a response is received.

• Proficient in English.

• Ability to work across US and UK time zones.

• Experience with dangerous goods (aerosol/hazardous materials) shipping, including IATA/IMDG/49 CFR regulations.

• Background in sourcing and importing from suppliers in China and Europe, including sea-freight consolidation.

• Familiarity with an MRP/ERP system for purchasing and inventory management.

• Experience in a start-up or small manufacturing environment where processes were developed rather than inherited.

🏝️ Benefits

• Competitive salary and performance-based bonuses.

• Comprehensive health benefits package.

• Opportunities for professional development and career growth.

• Flexible working hours and remote work options.

• Dynamic and inclusive company culture.