Heavy Haul Logistics Lead

This is a fully remote position, open to applicants in United States.

📋 Description

• Take charge of the movement of ThermalWorks equipment from manufacturing to customer delivery.

• Oversee the entire transportation lifecycle for chillers, cooling distribution units, coolant control units, and associated heavy equipment.

• Identify, evaluate, and manage heavy haul carriers.

• Obtain freight quotes and negotiate rates, terms, and service-level expectations.

• Confirm carrier operating authority, safety ratings, insurance coverage, trailer types, tie-down equipment, and handling capabilities.

• Coordinate pickup schedules with manufacturing partners and establish delivery timelines.

• Monitor in-transit shipments, updating shipment status, expected arrival times, and any schedule deviations.

• Align pickup timing with the Production Planner and Procurement Manager.

• Verify crane capacity, forklift capability, staging areas, rigging equipment, and load securement arrangements.

• Organize equipment preparation and protective measures for transport.

• Develop standard operating procedures for rigging verification, load securement, and receipt handoff.

• Manage supplemental insurance, oversize and overweight permits, and compliance documentation.

• Stay updated on regulatory changes impacting domestic and international heavy haul transportation.

• Collaborate with Project Management on site readiness, delivery windows, on-site rigging, and receipt logistics.

• Work with manufacturing partners to address risks to delivery commitments.

• Handle freight billing, cost allocation, and invoice reconciliation with Finance and Accounting.

• Engage in operational meetings to report on shipment status, delivery outlook, risks, and issues.

• Maintain shipment documentation, including bills of lading, carrier confirmations, insurance certificates, permits, delivery receipts, deviations, and claims.

• Track and report on delivery performance, freight costs, carrier performance, and shipment claims.

• Identify process inefficiencies and suggest improvements for cost, reliability, and carrier relationships.

• Assist in the development of SOPs, carrier rate agreements, and scalable logistics processes.

• Transfer responsibility to the ThermalWorks Project Management team upon customer receipt.

⛳️ Requirements

• 5 to 10 years of professional experience in heavy haul logistics, freight brokerage, transportation coordination, or a similar field, specifically involving the movement of industrial equipment or large-scale freight.

• Proficiency in sourcing and managing heavy haul carriers, negotiating rates, assessing carrier capabilities, and overseeing carrier performance.

• Experience with oversize and overweight transportation, permit management, route planning, escort requirements, and regulatory compliance across various jurisdictions.

• Familiarity with coordinating rigging arrangements, crane operations, load securement, and specialized handling equipment.

• Background in working with manufacturing partners on outbound logistics and end customers on receipt logistics.

• Understanding of freight rate structures, fuel surcharges, accessorial charges, and commercial terms typical of heavy haul transportation.

• Knowledge of transportation management systems (TMS), freight tracking platforms, and carrier scorecarding tools.

• Capability to create tracking and reporting workbooks in Microsoft Excel.

• Understanding of freight insurance coverage types, including motor truck cargo, general liability, umbrella coverage, and contingent cargo.

• Awareness of state and federal permit requirements for oversize and overweight loads.

• Familiarity with international shipping documentation, such as bills of lading, commercial invoices, certificates of origin, and customs documentation.

• Proficient in Microsoft Excel, Word, Outlook, and PowerPoint.

• Strong organizational skills and attention to detail.

• Excellent written and verbal communication abilities.

• Capacity to anticipate issues and respond to early indicators.

• Ability to manage multiple concurrent shipments, carrier relationships, reporting commitments, and recurring deadlines.

• Capability to maintain productive carrier relationships under time constraints.

• Proficient in working effectively in a fully remote environment across various locations and time zones.

• Professional discretion in handling non-public commercial information.

🏝️ Benefits

• Remote position with flexible core working hours that align with the Operations team's schedule.

• Travel requirements of up to 30%.

• Flexibility for occasional after-hours coordination during shipment events.

• Availability for occasional after-hours or weekend support during critical shipment scenarios, in-transit issues, or time-sensitive customer delivery situations.