Publishing Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Assist the Editor-in-Chief in the creation, publication, and promotion of the quarterly magazine.

• Follow up on editorial offers, pending responses, contributors, and stakeholders.

• Confirm participating artists and manage contracts along with signed documentation.

• Acquire high-resolution images and artwork/product details by established deadlines.

• Develop and maintain the magazine Design Checklist and publishing records.

• Oversee writers’ copy, exhibition lists, editorial submissions, approvals, editing, proofing, and the execution of necessary edits.

• Liaise with contributors throughout the publication process.

• Assist in launching magazine pre-orders.

• Create and refresh website products, banners, menus, store pages, and homepage content.

• Review and schedule email marketing campaigns.

• Develop and coordinate social media promotions utilizing existing templates.

• Coordinate promotional materials with contributing artists.

• Maintain precise product inventory.

• Prepare and publish announcements on social media, blog content, and the Editor’s Note blog.

• Upload digital magazine issues to library and digital publishing platforms.

• Update email banners and distribute internal communications.

• Inform customers when magazines are shipped and assist with subscription renewal communications.

• Support the administration of the annual art prize and draft content for the art prize blog.

• Monitor outstanding tasks and deadlines while providing general administrative and operational support.

⛳️ Requirements

• Candidate must be based in the Philippines.

• Prior experience in publishing, editorial coordination, content administration, project coordination, or a related field.

• Exceptional attention to detail and accuracy.

• Strong organizational and project management abilities.

• Capability to handle multiple projects, stakeholders, and deadlines concurrently.

• Excellent written and verbal communication skills in English.

• Confidence in following up with contributors and stakeholders to ensure projects remain on track.

• Strong prioritization and time management capabilities.

• Proactive mindset with the ability to work independently.

• Discretion and tact in managing contributor, customer, and business information.

• Proficient in Microsoft Office and other standard office applications.

• Experience with WordPress.

• Familiarity with Canva.

• Knowledge of Photoshop.

• Experience using OneNote or similar documentation and organization tools.

• Ability to provide and maintain appropriate hardware and software for remote work.

• Must disclose any current ongoing roles or client engagements.

• Must reflect this engagement on LinkedIn, clearly indicating “Independent Contractor.”

• Nice to have: experience in publishing, media, arts, culture, or creative sectors.

• Nice to have: experience coordinating editorial or magazine production workflows.

• Nice to have: experience collaborating with artists, writers, designers, or other creative contributors.

• Nice to have: experience with e-commerce websites and online product management.

• Nice to have: experience coordinating email marketing campaigns.

• Nice to have: familiarity with social media content and promotional initiatives.

• Nice to have: experience in digital publishing or online magazine platforms.

• Nice to have: experience supporting events, competitions, awards, or creative programs.

🏝️ Benefits

• 100% remote work from home.

• Flexible time management as an independent contractor.

• Engagement as an independent contractor.

• Collaborate during AU business hours (approximately 9 AM–5 PM, Monday to Friday).