Proposals and Contract Manager

This is a fully remote position, open to applicants in United States.

📋 Description

• Take ownership of the complete Request for Proposal process, starting from the receipt and analysis of RFP documentation through to final delivery.

• Evaluate study protocols or synopses, engage and assign subject matter experts, and coordinate inputs related to strategy, operations, proposals, and budgets.

• Draft and revise proposals and budgets in response to RFPs and client feedback.

• Recognize barriers and risks to RFP completion and implement strategies to mitigate these in order to meet client timelines.

• Acquire third-party quotes and ensure that proposals and budgets are in alignment with RFPs, client requirements, communications, and internal assumptions.

• Oversee contract activities for designated accounts, collaborating with Operations, Project Management, Legal, Business Development, Finance, and other stakeholders.

• Develop account-specific contracting standards, strategies, delivery plans, budgets, payment terms, and contract language.

• Draft, negotiate, and finalize contracts in accordance with departmental policies and guidance.

• Modify project and client budgets utilizing internal tools and reports, ensuring comprehensive team input and clear justification for any cost adjustments.

• Facilitate internal and client meetings, negotiate costs and terms, and strive toward achieving targeted client signature dates.

• Prepare contract documents using Parexel templates and manage contractual issues that require input from Finance, Tax, Legal, or other stakeholders.

• Maintain precise documentation and system data for metrics and key performance indicators.

• Independently construct client bid grids and support initiatives aimed at process and tool enhancement.

• Act as a resource and mentor for colleagues.

⛳️ Requirements

• Bachelor’s degree in Life Science, Business, Languages, or a comparable mix of education and experience.

• 4-6 years of experience in project support, finance, contracting, or proposals within a contract research organization or a similar life sciences setting.

• Strong background in proposals and/or contracts within a contract research organization or other life sciences environments.

• Finance experience may be relevant when complemented with proposal or contracting knowledge.

• Extensive experience with proposal and contract management principles, contractual terms, pricing structures, pricing tools, and data systems such as Salesforce.

• Solid understanding of the operational aspects of clinical study conduct across various global regions.

• Familiarity with client contract processes, account management, reporting, cash flow, and revenue recognition.

• Comprehensive knowledge of Windows, Word, Excel, Outlook, and databases.

• Proficiency in written and spoken English, including the capability to communicate and negotiate effectively with clients.

• Ability to work from home as well as accommodate irregular or extended hours when necessary to meet client proposal deadlines.

• MBA is preferred.

• Experience in Early Phase clinical research is preferred.

• Previous proposal development experience is preferred.

• Experience working in multinational and multicultural companies is preferred.

🏝️ Benefits

• Health, Vision & Dental Insurance

• Tuition Reimbursement

• Vacation/Holiday/Sick Time

• Flexible Spending & Health Savings Accounts

• Work/Life Balance

• 401(k) with Company match

• Pet Insurance