Proposal Specialist III

This is a fully remote position, open to applicants in Texas.

📋 Description

• Collaborate with the business development and operations team in the West Region on various pursuits.

• Prepare both formal and informal client solicitations, including Expressions of Interest (EOIs), Requests for Qualifications (RFQs), Requests for Proposals (RFPs), and pre-qualification efforts.

• Interface with growth teams and operations to support the securing of work.

• Lead the responses to client RFIs, RFQs, and RFPs by adhering to standard pursuit processes.

• Manage deliverables for print, electronic, and oral proposals.

• Conduct market research and gather competitive intelligence.

• Utilize data systems and tools to enhance proposal strategy and overall business strategic planning.

• Oversee medium to large proposals and presentations from the capture phase through to the interview stage.

• Assist capture managers in formulating win strategies and preparing for interviews.

• Develop annotated outlines and content plans.

• Suggest section structures to technical teams.

• Act as the lead writer and editor for customized resumes, past performance sections, executive summaries, and management approaches.

• Facilitate Pink Team, Red Team, and quality reviews.

• Implement revisions for proposals and presentations based on feedback from the review team.

• Engage in go/no-go and greenlight analyses, capture planning, and positioning activities.

• Conduct internal debriefs and assist in win/loss debriefs and gathering client feedback.

• Support marketing and pursuit strategies, content development, campaigns, account managers, and business lines as needed.

• Mentor entry-level proposal team members.

• Review and self-check work prior to submission for review or approval.

⛳️ Requirements

• Bachelor's degree and over 4 years of relevant experience, or an equivalent combination of education and experience.

• Established understanding of proposal and presentation strategy development, compliance, writing, and production processes.

• Advanced skills in proposal writing, editing, and project management.

• Strong analytical capabilities for RFP/RFQ analysis and data-driven decision-making.

• Familiarity with Adobe Creative Cloud, particularly InDesign and Acrobat.

• Proficient in Microsoft Word, Excel, and PowerPoint.

• Experience with proposal management software and data visualization tools.

• Exceptional organizational skills and the ability to handle multiple projects simultaneously.

• Keen attention to detail and a strong commitment to quality.

• Excellent written and verbal communication abilities.

• Capability to work efficiently under pressure and adhere to tight deadlines.

• Knowledge of industry-specific regulations and standards.

• Willingness to work extended hours during peak proposal periods when necessary.

• Preferred: Bachelor's degree and over 5 years of experience in proposal writing and management.

• Preferred: APMP certification.

• Preferred: Experience in a relevant industry, government contracting processes, and TxDOT proposals.

• No work authorization sponsorship for the United States is available now or in the future.

🏝️ Benefits

• Medical, dental, and vision benefits.

• Life, Accidental Death & Dismemberment (AD&D), and disability benefits.

• Paid time off.

• Leaves of absence.

• Voluntary benefits and perks.

• Flexible work options.

• Resources for well-being.

• Employee assistance program.

• Business travel insurance.

• Awards for service recognition.

• Retirement savings plan.

• Employee stock purchase plan.

• Remote work schedule.

• Award-winning training and development programs.

• In-person onboarding on Day 1 at an AECOM office location.