Proposal Specialist III

This is a fully remote position, open to applicants in Illinois.

📋 Description

• Collaborate with the business development and operations team in the West Region on various pursuits.

• Prepare both formal and informal client solicitations, including Expressions of Interest (EOIs), Requests for Qualifications (RFQs), Requests for Proposals (RFPs), and pre-qualification efforts.

• Work closely with business line growth teams and operations to enhance efforts in acquiring work.

• Lead the responses to client RFIs, RFQs, and RFPs.

• Produce deliverables for proposals in print, electronic format, and oral presentations.

• Conduct market research and gather competitive intelligence.

• Utilize data systems and tools to inform proposal strategies and business planning.

• Oversee medium to large proposals and presentations from the capture phase through to the interview stage.

• Assist capture managers in developing winning strategies and preparing for interviews.

• Create annotated outlines and content plans for proposals.

• Suggest section structures for technical teams.

• Act as the lead writer and editor for resumes, past performance sections, executive summaries, and management approaches.

• Facilitate Pink Team, Red Team, and quality review processes.

• Implement revisions to proposals and presentations based on feedback from review teams.

• Engage in go/no-go and greenlight analyses, as well as capture planning and positioning activities.

• Conduct internal debriefs and assist with win/loss debriefs and the gathering of client feedback.

• Support marketing and pursuit strategies, content development, communications, campaigns, account managers, and business lines as needed.

• Mentor entry-level proposal team members.

• Conduct self-checks prior to submitting work for review or approval.

⛳️ Requirements

• Bachelor's degree and 4+ years of relevant experience, or an equivalent combination of education and experience.

• Developed understanding of proposal and presentation strategy development, compliance, writing, and production.

• Advanced proficiency in proposal writing, editing, and project management.

• Strong analytical skills for analyzing RFPs/RFQs and making data-driven decisions.

• Proficient in Adobe Creative Cloud, including InDesign and Acrobat.

• Strong working knowledge of Microsoft Word, Excel, and PowerPoint.

• Experience with proposal management software and data visualization tools.

• Excellent organizational skills with the ability to handle multiple projects at once.

• High attention to detail and a commitment to quality.

• Exceptional written and verbal communication skills.

• Capability to work effectively under pressure and meet tight deadlines.

• Familiarity with industry-specific regulations and standards.

• Willingness to work extended hours during peak proposal periods when necessary.

• Bachelor's degree and 5+ years of experience in proposal writing and management is preferred.

• Experience in a relevant industry is preferred.

• APMP certification is preferred.

• Understanding of government contracting processes is preferred, if applicable.

• Experience with TxDOT proposals is preferred.

• No sponsorship for U.S. work authorization is available now or in the future.

🏝️ Benefits

• Medical, dental, and vision benefits.

• Life and AD&D insurance.

• Disability benefits.

• Paid time off.

• Leaves of absence.

• Voluntary benefits and perks.

• Flexible work options.

• Well-being resources.

• Employee assistance program.

• Business travel insurance.

• Service recognition awards.

• Retirement savings plan.

• Employee stock purchase plan.

• Award-winning training and development programs.

• In-person Day 1 onboarding at an AECOM office location.