Proposal Specialist

This is a fully remote position, open to applicants in Illinois.

📋 Description

• Take ownership of assigned government RFx responses (RFPs, RFIs, RFQs) from the initial intake to the final submission.

• Oversee kickoff meetings, schedules, subject matter expert (SME) assignments, reviews, final production, and ensure timely submission.

• Evaluate solicitations and create compliance matrices that address requirements, necessary forms, submission instructions, and evaluation criteria.

• Write, customize, and refine response content utilizing the Q&A library and input from SMEs.

• Assist with executive summaries and cover letters under the direction of the Proposal Manager.

• Collaborate with contributors from Sales, Product, Implementation, Security, Legal, and Finance departments.

• Monitor contributions, follow up on any gaps, and ensure responses remain on schedule.

• Conduct quality assurance checks for compliance, accuracy, consistency, and adherence to brand voice.

• Identify and highlight security, compliance, and certification requirements, including SOC 2 and PCI.

• Process contract terms and exceptions through the Exceptions Review procedure with Legal.

• Compile final packages that include formatting, required forms, signatures, notarizations, portal uploads, and physical delivery.

• Collaborate with Account Executives during the Salesforce RFx intake process.

• Maintain records of status, dates, and outcomes related to submissions.

• Create solicitation summaries that support Go/No-Go decisions at the Bid Council.

• Sustain and enhance the SharePoint Q&A content library, updating material after each submission.

• Request debriefs, document lessons learned, and assist in win/loss tracking efforts.

• Utilize approved AI-assisted drafting tools while ensuring accuracy and accountability.

⛳️ Requirements

• 3–5 years of experience in proposal development for public sector (state/local government) solicitations.

• Proven track record of managing RFP responses from release to submission.

• Bachelor’s degree in English, Communications, Business, or a related field, or equivalent experience.

• APMP Foundation certification preferred, or a commitment to obtain it within the first year.

• Familiarity with government procurement platforms such as Bonfire, OpenGov, BidNet, and DemandStar is preferred.

• Experience in govtech or SaaS sectors, including payments, tax and licensing, DMV, courts, or records is preferred.

• Knowledge of Salesforce and proposal content libraries like SharePoint is preferred.

• Strong writing, editing, and proofreading abilities with meticulous attention to detail.

• Capability to handle multiple deadlines simultaneously and quickly adjust priorities.

• Advanced skills in Microsoft Word, Excel, SharePoint, Adobe Acrobat, and Adobe InDesign.

• Comfort working with and managing deadlines for senior SMEs and sales leaders.

• Experience integrating generative AI tools into a writing workflow is preferred.

• Must be able to remain seated for extended periods.

• Regular use of a computer and other office equipment, including printers and scanners.

• Frequent communication via telephone and video conferencing.

🏝️ Benefits

• Competitive benefits and compensation package.

• Remote, home-office environment.