Proposal Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Lead and prepare proposals from the initial bid/no-bid assessment to the final submission.

• Evaluate requirements and develop compliance matrices, schedules, outlines, and response templates.

• Organize reviews, coordinate kickoffs, and manage invitations for proposal team meetings.

• Draft original proposal content that effectively communicates the company's qualifications, differentiators, governmental experience, and value proposition.

• Ensure adherence to solicitation instructions, page limits, formatting standards, forms, and submission protocols.

• Oversee proposal calendars, internal deadlines, and follow-up with contributors.

• Format documents and design visually appealing content utilizing Microsoft Word, Microsoft Excel, Adobe Acrobat, and related tools.

• Fill out fields and procure signatures for government Standard Forms (SFs).

• Implement style guides and manage document version control.

• Collaborate with the marketing team to plan visual representations.

• Develop tables, charts, and figures for proposals.

• Create data calls for subject matter experts and partners.

• Compile solicitation questions for review and submission.

• Manage Past Performance Questionnaires, CPAR tracking, past performance narratives, and resume mapping.

• Maintain and refresh the proposal content library, standard operating procedures, and past performance libraries.

• Conduct interviews with subject matter experts to gather proposal content.

• Document working group sessions and proposal meetings; record and disseminate status updates and action items.

• Monitor proposal metrics and gather insights from post-award lessons learned.

• Attend debriefings for unsuccessful bids, take notes, and share insights.

• Research government agencies, incumbent contractors, existing contracts, procurement histories, and forthcoming solicitations to aid in capture and proposal strategy.

• Collaborate with the Proposal Director on strategic organizational initiatives.

⛳️ Requirements

• Bachelor’s degree or higher in English, Journalism, Communications, or a related discipline.

• Over three (3) years of experience in federal proposals.

• APMP Foundation certification is preferred.

• Experience in a Federal Proposal and Capture Team environment.

• Exceptional written and verbal communication skills.

• Strong organizational skills and technical proficiency.

• Ability to interact and take direction in a cooperative and effective manner.

• Knowledge and capability to execute Shipley proposal reviews.

• Self-driven and capable of multitasking.

• Capacity to work independently, take initiative, prioritize tasks, and complete projects.

• Ability to collaborate effectively with proposal team members, employees, and consultants.

• Must possess or be able to obtain and sustain a Real ID or Passport for commercial air travel.

• Must have or be able to maintain a valid driver’s license.

• Proficient in Microsoft Office Suite, including Word, Excel, Outlook, and Teams.

• Proficient in Adobe Creative Cloud.

• Competent in Microsoft SharePoint.

• Familiarity with GovWin.

• Ability to maintain a wired broadband connection with a minimum of 100 Mbps download and 20 Mbps upload; some roles may require higher speeds.

• Cellular hotspot or fixed wireless cellular services may not serve as the primary internet connection.

🏝️ Benefits

• Predominantly remote position.

• Occasional travel to headquarters, client locations, or conferences (≤ 5%).

• Reimbursement for home office broadband internet expenses in accordance with company policy.

• Reasonable accommodations for individuals with disabilities.

• Preference for Native American hiring.

• Opportunities for federal contractor veteran applications/referrals.