Proposal Specialist

This is a fully remote position, open to applicants in Illinois.

📋 Description

• Oversee the complete process of assigned government RFx responses, from initial kickoff and scheduling to SME assignments, reviews, final production, and timely submission.

• Analyze solicitations and create compliance matrices that encompass requirements, mandatory forms, submission instructions, and evaluation criteria.

• Draft, customize, and refine response content utilizing the Q&A library and input from SMEs.

• Assist in preparing executive summaries and cover letters under the guidance of the Proposal Manager.

• Coordinate with contributors from Sales, Product, Implementation, Security, Legal, and Finance teams.

• Monitor inputs, follow up on outstanding items, and ensure responses stay on track.

• Conduct quality control checks for compliance, accuracy, consistency, brand voice, corporate entity names, pricing references, and cross-section alignment.

• Identify security, compliance, and certification requirements such as SOC 2 and PCI.

• Submit contract terms and exceptions to Legal via the Exceptions Review process.

• Compile final packages, ensuring proper formatting, inclusion of forms, signatures, notarizations, and delivery via portal uploads or hard copies.

• Collaborate with Account Executives throughout the Salesforce RFx intake process.

• Keep records of status, dates, and outcomes.

• Create solicitation summaries to support Go/No-Go decisions during Bid Council meetings.

• Enhance and maintain the SharePoint Q&A content library.

• Update content after each submission.

• Request debriefs, capture lessons learned, and contribute to win/loss tracking efforts.

• Utilize approved AI-assisted drafting tools while ensuring accuracy and accountability.

⛳️ Requirements

• 3–5 years of experience in proposal development specifically responding to public sector (state/local government) solicitations.

• Proven ownership of RFP responses from their release through to submission.

• Bachelor’s degree in English, Communications, Business, or a related field, or equivalent experience.

• APMP Foundation certification is preferred, or a willingness to obtain it within the first 12 months.

• Familiarity with government procurement portals such as Bonfire, OpenGov, BidNet, and DemandStar is preferred.

• Experience in govtech or SaaS sectors, including payments, tax and licensing, DMV, courts, or records is preferred.

• Proficiency with Salesforce and proposal content libraries like SharePoint is preferred.

• Excellent writing, editing, and proofreading abilities.

• Capability to manage multiple deadlines simultaneously and adjust priorities swiftly.

• Advanced skills in Microsoft Word, Excel, SharePoint, Adobe Acrobat, and Adobe InDesign.

• Confidence in working with and meeting deadlines for senior SMEs and sales leadership.

• Experience with generative AI tools in a writing process is preferred.

• Ability to remain seated for extended periods.

• Regular engagement with a computer and office equipment such as printers and scanners.

• Frequent communication via telephone and video conferencing.

🏝️ Benefits

• Competitive benefits and compensation package.

• Remote, home-office environment.

• Access to telephone, computer, and video conferencing tools.