Proposal Coordinator

This is a fully remote position, open to applicants in Colorado, +4 more states.

📋 Description

• Assist in the complete proposal process for the company from inception to conclusion.

• Discover new business and solicitation prospects.

• Create compliant and competitive proposals from the identification of opportunities to final submission.

• Evaluate solicitations and construct compliance matrices.

• Aid in content generation to fulfill solicitation requirements.

• Work collaboratively with internal teams and subcontractors to gather contributions, coordinate timelines, and oversee deliverables.

• Manage proposal libraries, resumes, past performance profiles, document control, and ensure CRM data quality.

• Support Go/No-Go evaluations and pre-screen RFPs for compliance issues.

• Appropriately update Salesforce.

• Monitor and analyze proposal metrics and Freedom of Information Act requests.

• Integrate feedback to enhance proposal development methods.

• Uphold proposal schedules and assist in managing the Bids calendar.

• Coordinate reviews and ensure submissions are thorough, precise, and timely.

• Manage proposal production and shipping as necessary.

• Review, edit content, and conduct consistency assessments.

• Collaborate with technical editors and operations teams to maintain high-quality standards in proposal materials.

• Engage in kickoffs, solutioning, reviews, debriefs, and business development and capture-related meetings.

• Provide administrative and content assistance throughout the business development lifecycle.

• Coordinate with marketing and data teams on graphics, dashboards, and collaborative proposal efforts.

⛳️ Requirements

• Minimum of 3 years of experience in proposal and qualifications development, including writing and editing.

• Bachelor's degree in business, marketing, communications, journalism, or a related discipline; relevant experience may substitute for education on a year-for-year basis in addition to the outlined requirements.

• Proficient with Microsoft Office applications, including Word, Excel, PowerPoint, Adobe, and other necessary marketing software.

• Must be at least 18 years old.

• Must successfully complete a background check upon receiving an employment offer.

• Must be eligible to work in the United States.

• May require prolonged sitting or standing for extended periods.

• Mobility around client sites may be necessary.

• May necessitate long hours spent at a computer.

• Ability to lift up to 30 pounds repetitively as required.

• Preferred: 5 or more years of experience in proposal development, management, and delivery.

• Preferred: Hands-on experience with proposal development for government clients in emergency management, disaster recovery/response, or federal solicitations.

• Preferred: Clear understanding of key emergency management and homeland security programs and solutions for government clients.

• Preferred: Proficiency in Canva.

• Preferred: Familiarity with AI proposal management systems.

• Preferred: Proposal training and/or certification(s) from APMP or other recognized bodies.

• Preferred: Practical experience with Salesforce or other reputable CRM systems.

• Preferred: Proven experience working on proposals involving teaming partners in prime and subconsultant roles.

🏝️ Benefits

• Temporary positions do not qualify for benefits unless mandated by law.

• Equal Opportunity Employer.

• Reasonable accommodations available for qualified individuals with disabilities or disabled veterans.

• E-Verify utilized for candidates who are offered and accept a position.