Federal Pipeline Manager, Proposal Writer

This is a fully remote position, open to applicants in United States.

📋 Description

• Continuously identify pertinent federal opportunities via GSA eBuy, SeaPort NxG, DHS APFS, SAM.gov, agency acquisition forecasts, OASIS+, SEWP VI, GWAC and IDIQ portals, industry notices, and approved market-intelligence platforms.

• Evaluate opportunities for compatibility with capabilities, past performance, contract vehicles, NAICS codes, socioeconomic status, timing, location of performance, clearance or staffing considerations, acquisition strategy, and prime/subcontract possibilities.

• Create succinct opportunity research briefs detailing customers, mission needs, scope, value, timing, incumbents, vehicles, acquisition type, source links, capabilities, past performance, deadlines, information gaps, and subsequent research actions.

• Maintain thorough and up-to-date CRM/pipeline records, milestones, stages, source documents, contacts, actions, decisions, and deadlines; identify stalled or unsupported pursuits.

• Supply business development and account teams with source documentation and factual research for PWIN evaluation, pursuit selection, prime/teammate identification, and capture actions.

• Monitor draft solicitations, RFIs, industry days, one-on-ones, reading rooms, Q&A, amendments, forecast changes, final releases, and proposal deadlines.

• Manage opportunity and task-order pipelines for prime and subcontract vehicles, including OASIS+, SEWP VI, and other IDIQ/GWAC channels.

• Coordinate vehicle onboarding, portal access, profiles, catalogs, capability records, recurring reports, certifications, points of contact, and administrative compliance deliverables.

• Prepare, route, track, and maintain NDAs, teaming agreements, subcontractor questionnaires, representations, certifications, data calls, and related pre-award documentation; escalate nonstandard terms as necessary.

• Facilitate opportunity transitions to the Federal Proposal Manager & Lead Writer with comprehensive source documents, research, decisions, teaming status, deadlines, response requirements, and outstanding actions.

• Independently manage and draft smaller RFIs, sources-sought responses, capability statements, white papers, and quick-turn task-order proposals.

• During proposal surges, act as an alternate proposal manager or volume lead; develop compliance matrices and outlines, write proposal content, and coordinate contributor inputs.

• Provide substantial editorial support for proposals, ensuring compliance, structure, evaluator focus, evidence, consistency, clarity, grammar, and final-copy review.

• Conduct independent compliance/content and final editorial/production reviews under the two-review protocol; document findings and confirm closure before submission.

• Utilize authorized generative-AI tools for research, summaries, requirements extraction, compliance analysis, outlining, drafting, editing, and gap identification while validating outputs against authoritative sources.

• Preserve reusable pipeline, teaming, vehicle, and proposal records and contribute to process improvement and lessons learned.

⛳️ Requirements

• A minimum of four (4) years of federal government contracting experience encompassing opportunity research, pipeline or business-development operations, and hands-on proposal writing and editing.

• Current Association of Proposal Management Professionals (APMP) certification at the Foundation level or higher.

• Proven experience in sourcing, researching, documenting, and tracking federal opportunities through online procurement systems and the pipeline-to-proposal lifecycle.

• Capability to independently write and edit federal RFIs, sources-sought responses, task-order proposals, capability statements, and proposal sections or volumes.

• Proficient understanding of federal acquisition practices, common solicitation structures, evaluation criteria, IDIQs, GWACs, task orders, and prime/subcontract teaming models.

• Experience in maintaining a disciplined opportunity pipeline or CRM and producing concise research and qualification products for leadership decisions.

• Familiarity with coordinating NDAs, teaming agreements, partner data calls, representations and certifications, or similar pre-award documentation using approved templates and escalation procedures.

• Ability to differentiate between administrative agreement routing and contractual or legal judgment and escalate nonstandard terms as appropriate.

• Strong substantive editing skills; capable of reviewing proposal content for compliance, evaluator focus, factual support, consistency, and readability.

• Advanced, hands-on experience utilizing ChatGPT or similar enterprise generative-AI tools for opportunity research, requirements extraction, compliance mapping, annotated outlines, drafting, rewriting, gap analysis, editing, and quality control, with source grounding and output validation.

• Proficient in Microsoft Word, Excel, PowerPoint, Teams, OneDrive, and SharePoint.

• Experience with federal opportunity and vehicle portals.

• U.S. citizenship is required due to federal customer and information-access requirements.

• Ability to successfully complete company-required employment verification and background screening.

• Preferred: experience with DoD, Intelligence Community, DHS, DOJ, MDA, or other national-security and civilian-agency markets.

• Preferred: experience managing OASIS+, SEWP, GSA, or comparable IDIQ/GWAC opportunity and reporting processes.

• Preferred: experience supporting a small or mid-sized federal contractor across capture, proposals, vehicles, and teaming operations.

• Preferred: familiarity with FAR/DFARS concepts, small-business set-asides, limitations on subcontracting, organizational conflicts of interest, and pre-award compliance considerations.

• A Bachelor's degree in business, communications, public policy, information technology, contracts, or a related field is preferred; equivalent relevant experience will be taken into account.

• Preferred: NCMA, Shipley, PMP, or other relevant pipeline, proposal, contracts, or project-management training.

🏝️ Benefits

• Real opportunity for career growth.

• Constant collaboration with numerous teams.

• Comprehensive, company-paid United Health Care Medical for you and your family; premiums and deductibles covered.

• 401(k) with company matching.

• Travel and performance incentives.

• 3 weeks paid time off plus Federal Holidays.

• $5K annual training allowance.

• $500 book allowance.

• Tuition reimbursement program.