Project Resource Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Coordinate scheduling activities for Asset Management or Transactional project protocols.

• Create resource plans for projects and programs, taking into account complexity, qualifications, travel efficiency, productivity, and capacity.

• Analyze and allocate resource pools to select and assign field resources across various projects.

• Oversee internal and external field resource pools using a web-based project management system.

• Assess field capacity against anticipated requirements and communicate with stakeholders and leadership.

• Act as a liaison between operational leadership, project resources, clients, and client representatives.

• Identify qualified, cost-effective resources, along with alternative resourcing solutions.

• Examine project and program data, delivery schedules, challenges, and implement timely solutions.

• Provide guidance on points of contact, site access, site information, report deliverables, and project resources.

• Organize Client Supplied Materials, as-builts, previous reports, and project documentation.

• Engage in and facilitate project setup and both client and internal kickoff meetings.

• Support operational and organizational initiatives.

• Deliver prompt customer service and proactive solutions to client needs.

• Assist field and operations teams with administrative support throughout the project lifecycle.

• Maintain data in scheduling and accounting systems, including schedules, qualifications, due dates, assignments, project details, confirmations, and work plan releases.

• Attend internal and external meetings, documenting project expectations and requirements.

• Keep field resource licenses and qualifications updated in scheduling databases.

• Monitor and report project metrics, verify building types and square footage, identify data gaps, and resolve time credit discrepancies.

• Schedule projects while considering travel, location, project type, due dates, turnaround times, onsite and report-writing time, deadlines, capacity, and productivity.

• Negotiate fees with flexible resources and enhance project financial performance.

• Initiate and communicate purchase orders.

• Maintain precise scheduling databases and current resource availability.

• Coordinate onsite schedules across divisions and serve as a single point of client communication.

• Assemble and distribute onsite assessment documents, including PWPs, maps, CSMs, and prior reports.

• Resolve scheduling conflicts and challenges related to site access and information.

• Track project-specific background check requirements and clearances.

• Identify opportunities for shadowing and mock report experiences for onboarding and training.

• Uphold confidentiality and adhere to company policies, procedures, work instructions, and quality standards.

⛳️ Requirements

• Bachelor's degree (B.A. or B.S.) from an accredited four-year college or university in a related field; a minimum of one year of relevant experience.

• In lieu of a degree, two years of pertinent experience and/or training, or an equivalent combination of education and experience.

• Capability to write reports, business correspondence, and standard operating procedures.

• Proficiency in effectively presenting information and responding to inquiries from clients, peers, and technical field staff.

• Ability to identify problems, gather data, establish facts, and draw valid conclusions.

• Competence to interpret a wide variety of instructions and manage several abstract and concrete variables.

• Professional discretion and clear communication skills, both externally and internally.

• Proficient in using a computer, with knowledge of word processing software, spreadsheet software, and project management software.

• Strong time management skills.

• Excellent active listening skills.

• Solid critical thinking and problem-solving capabilities.

• Effective oral and written communication skills.

• Ability to work independently and collaboratively in a team environment.

• Capacity to maintain a constant state of alertness and work safely.

• Ability to successfully work from a remote location.

• Capability to meet the physical demands of the job.

• Must possess a cell phone and provide your own internet service.

• Must be able to fulfill the physical demands of the position.

• May be required to work overtime with prior supervisor authorization.

🏝️ Benefits

• Medical, Dental, and Vision coverage.

• Company-matched Retirement plan.

• Generous Paid Time Off and Company Holidays.

• Life Insurance and AD&D coverage.

• Short-Term Disability (STD) and Long-Term Disability (LTD).

• Optional life and pet insurance.

• EAP and Total Wellbeing Lifestyle Programs.

• Tuition Assistance and/or Professional Development.

• Employee Discounts.

• Attractive salary/benefit package.