Project & Operations Coordinator

This is a fully remote position, open to applicants in Brazil, +5 more countries.

📋 Description

• Provide daily administrative assistance to the EPC team involved in ongoing construction projects.

• Organize and maintain project documentation, including reports, schedules, invoices, contracts, and other essential records.

• Monitor project expenses, invoices, purchase orders, commitments, and additional financial data.

• Collaborate with EPC contractors, consultants, vendors, and internal team members to gather and sustain necessary documentation.

• Generate and distribute project status reports along with regular project updates.

• Facilitate project meetings by coordinating schedules, preparing relevant materials, taking notes, and tracking action items.

• Maintain project trackers and internal databases.

• Assist in managing solar and battery storage assets through documentation, reporting, invoices, contracts, and operational records.

• Aid in monthly, quarterly, and annual asset management reporting.

• Keep track of operating expenses, budgets, invoices, and financial information at the asset level.

• Liaise with asset managers, O&M providers, property owners, utilities, and third-party service providers.

• Organize schedules and trackers for recurring asset management tasks, compliance obligations, inspections, and reporting deadlines.

• Review, categorize, monitor, and reconcile invoices and project or asset-related expenses.

• Maintain spreadsheets and reporting tools to track financial performance.

• Create recurring reports, summaries, and analyses for management's review.

• Collaborate with the Accounting and Finance teams to address inquiries and ensure accurate reporting.

• Identify discrepancies or missing information and follow up with the appropriate parties.

• Manage calendars, meetings, correspondence, and departmental communications.

• Keep organized electronic files and records.

• Prepare presentations, spreadsheets, reports, and meeting materials.

• Assist with special projects and administrative initiatives.

• Develop and sustain processes and trackers that enhance organization, efficiency, and departmental visibility.

⛳️ Requirements

• 2-5 years of experience in administrative coordination, accounting, project coordination, operations, or a related field.

• Bachelor’s degree in business, accounting, finance, project management, or a related discipline preferred.

• High proficiency in Microsoft Excel and Microsoft Office.

• Excellent organizational skills and strong attention to detail.

• Comfortable handling financial information, invoices, spreadsheets, and reports.

• Ability to manage various priorities and meet deadlines in a fast-paced environment.

• Strong written and verbal communication skills.

• Ability to work efficiently with internal teams, contractors, vendors, and other external partners.

• Self-motivated and capable of working independently while effectively contributing as part of a team.

• Ability to manage confidential and sensitive business information with discretion.

• Experience in renewable energy, construction, infrastructure, real estate, or project-based industries is a plus.

• Familiarity with accounting or ERP systems is a plus.

🏝️ Benefits

• Competitive salary and performance-based bonuses.

• Comprehensive health, dental, and vision insurance.

• Professional development opportunities and training programs.

• Flexible work arrangements and supportive work culture.