Project Manager – Proposals

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee the development of proposals across various sites and business units, ensuring a balance between priorities, availability of contributors, and customer deadlines.

• Analyze solicitation requirements, deliverables, evaluation criteria, and submission guidelines; create compliance matrices and proposal strategies as necessary.

• Facilitate kickoff meetings to clarify scope, responsibilities, strategies, bid/no-bid considerations, and submission plans.

• Manage cross-functional contributions to address gaps and ensure content aligns with customer needs and winning strategies.

• Escalate and document recommendations for no-bid through established approval channels.

• Keep track of schedules with owners, dependencies, and deadlines for technical and cost inputs, pricing, reviews, approvals, and submissions.

• Daily monitoring and documentation of progress, identification of missing inputs and scheduling risks, coordination of recovery plans, and escalation of unresolved issues.

• Organize gate and proposal reviews, including materials, scheduling, and attendance of reviewers and approvers.

• Record decisions, consolidate feedback, and ensure revisions, approval conditions, and submission, branding, style, and quality requirements are met before release.

• Manage authorized final submissions and retain confirmation records.

• Maintain SharePoint folders, version control, review records, final submissions, and approval documentation, ensuring alignment of proposal records with Salesforce and other relevant systems.

• Conduct proposal closeout, document lessons learned, and contribute to approved reusable content and workflow enhancements.

• Utilize approved AI-assisted proposal tools, verify generated content against source materials, and secure appropriate subject-matter reviews before deployment.

⛳️ Requirements

• Bachelor’s degree in Business, Communications, Engineering, or a related discipline, or equivalent professional experience.

• A minimum of five years’ experience in proposal management, ideally within aerospace and defense, manufacturing, or a similar technical product setting.

• Comprehensive understanding of the proposal lifecycle, including solicitation analysis, compliance, cross-functional reviews, gate approvals, and final submission.

• Proven capability to manage multiple proposals simultaneously, set realistic timelines, coordinate contributions from various functions or locations, and effectively escalate risks.

• Exceptional project management, organizational, communication, and meeting facilitation abilities, with the capacity to handle competing priorities and tight deadlines.

• Familiarity with coordinating technical inputs, cost estimations, pricing assessments, and management approvals.

• Proficient in Microsoft Excel, PowerPoint, and Word.

• Experience with Salesforce, SharePoint, and proposal or task management systems is preferred.

• Familiarity with AI-assisted proposal tools, reusable content libraries, or process improvements is advantageous.

• Knowledge of APMP proposal management methodologies is preferred.

• APMP certification is a plus but not mandatory.

• May be required to obtain a U.S. Government export license(s) as mandated by law to access technology, materials, software, or hardware governed by ITAR or EAR U.S. export regulations.

🏝️ Benefits

• Competitive health, wealth, and wellbeing benefits from day one

• Immediate Medical (FSA and HSA), Dental, and Vision

• 401K Match with 100% immediate vesting

• 9X80 compressed work schedule for qualifying roles

• Career Opportunity and Growth

• Tuition Reimbursement/Student Loan Repayment

• Generous PTO and 11 paid Holidays per year (a mix of designated and floating holidays)

• 8 weeks of 100% Paid Family Leave