Project Coordinator

This is a fully remote position, open to applicants in Massachusetts.

📋 Description

• Oversee and revise project plans, schedules, status trackers, and essential project documentation across several simultaneous implementations.

• Track and communicate project progress, monitor deliverables and dependencies, and follow up with team members to ensure timely completion of activities.

• Prepare and sustain project reports, dashboards, and status updates.

• Submit and oversee support cases and internal requests on behalf of clients and project teams.

• Keep track of outstanding deliverables and promptly escalate delays, blockers, risks, or scheduling issues to the Senior Project Manager.

• Organize and coordinate internal project meetings and client status calls.

• Create agendas, take meeting notes and decisions, and document action items along with responsible parties.

• Share meeting summaries and follow up on action items.

• Assist in communication with project teams, stakeholders, and clients regarding milestones, deliverables, and next steps.

• Maintain project templates, implementation materials, reports, and records.

• Organize, version, and upload project materials, guidance documents, workbooks, presentations, and client deliverables.

• Identify opportunities to enhance project documentation, templates, and coordination processes.

⛳️ Requirements

• Preferred 1–2 years of experience in project coordination, project management support, client services, operations, or a related field.

• Highly organized, detail-oriented, reliable, and dedicated to maintaining precise project information.

• Excellent written and verbal communication abilities.

• Capability to collaborate effectively with teams and stakeholders.

• Ability to handle multiple priorities, adjust to evolving project needs, and consistently execute follow-through.

• Proactive and responsible, demonstrating sound judgment on when to ask questions or escalate issues.

• Comfortable working autonomously while supporting senior project managers and cross-functional teams.

• Proficient in Microsoft Office, including Excel, Word, Outlook, and PowerPoint.

• Experience with project management platforms like Smartsheet, Asana, monday.com, Microsoft Project, or Jira is preferred.

• Eager to gain practical experience in project management.

• A bachelor's degree or equivalent professional experience is preferred.

🏝️ Benefits

• Support for professional development and opportunities to cultivate practical project management skills.

• Hands-on experience throughout the implementation lifecycle.

• A collaborative, mission-driven work environment.

• Equal employment opportunity.

• Reasonable accommodations for applicants with disabilities.