Project Manager – Congress Planning

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee the planning and execution of global congresses within a designated therapeutic area.

• Convert therapeutic area priorities into actionable congress strategies.

• Ensure alignment of internal teams and agency partners towards defined objectives.

• Manage scope, timelines, governance, risk management, operational readiness, and quality of delivery.

• Collaborate with and support Execution Leads who handle daily operations.

• Coordinate with the Therapeutic Area Lead on strategic direction, resource allocation, and congress results.

• Implement congress scope, goals, and deliverables in line with business and therapeutic area objectives.

• Create and maintain project plans, timelines, milestones, deliverables, and communication materials.

• Align cross-functional stakeholders from project initiation through to completion.

• Track progress, critical paths, risks, issues, and dependencies; enact mitigation and contingency strategies.

• Provide comprehensive oversight of congress planning and execution.

• Lead cross-functional teams to achieve milestones and ensure timely project delivery.

• Monitor governance and execution quality during all phases.

• Ensure preparedness in terms of materials, staffing, and operational strategies.

• Act as the main point of contact for internal teams and external agencies.

• Facilitate coordination among marketing, medical, regulatory, legal, operations, and other cross-functional teams.

• Establish and manage communication schedules, status updates, and stakeholder reports.

• Ensure congress materials receive necessary medical, legal, regulatory, and Veeva approvals.

• Collaborate with brand and medical teams to guarantee the quality and accuracy of deliverables.

• Estimate resource needs, including budgetary requirements, and coordinate support from internal and external sources.

• Monitor actual expenditures and identify or escalate any budget, capacity, and scope concerns.

• Enhance processes, tools, tracking, and reporting for improved efficiency, consistency, and scalability.

⛳️ Requirements

• Doctorate degree; OR Master’s degree with 2 years of Project Management and/or Congress Planning experience; OR Bachelor’s degree with 4 years of Project Management and/or Congress Planning experience; OR Associate’s degree with 8 years of Project Management and/or Congress Planning experience; OR High school diploma/GED with 10 years of Project Management and/or Congress Planning experience.

• Bachelor’s degree in business, science, or a related discipline is required.

• A minimum of 7 years of experience in project management, congress planning, or event coordination.

• Proven experience in leading complex, cross-functional initiatives is required.

• Experience in the pharmaceutical or biotechnology industry is preferred.

• Strong project management and execution skills.

• Ability to handle multiple priorities in a fast-paced environment.

• Excellent stakeholder management and cross-functional collaboration abilities.

• Familiarity with content approval and compliance processes, including tools like Veeva PromoMats and C3.

• Proficient in project management software and applications such as Word, Excel, and PowerPoint.

• High attention to detail and follow-through.

• Strong communication and problem-solving abilities.

• Comfortable navigating ambiguity and shifting priorities.

• Displays initiative, curiosity, and a dedication to continuous learning.

• Sponsorship for this position is not guaranteed.

🏝️ Benefits

• A comprehensive benefits package for employees, including a Retirement and Savings Plan with generous company contributions, group medical, dental, and vision insurance, life and disability coverage, and flexible spending accounts.

• A discretionary annual bonus program.

• Stock-based long-term incentives.

• Award-winning time-off policies and bi-annual company-wide shutdowns.

• Flexible work arrangements, including remote and hybrid options where feasible.

• Opportunities for career development.

• Work/life balance programs.

• Financial plans that offer opportunities to save for retirement or other goals.