Project Manager

This is a fully remote position, open to applicants in United States.

📋 Description

• Take charge of the execution system for a diverse portfolio of intricate client accounts and projects.

• Convert approved strategies and project decisions into comprehensive work plans, tasks, milestones, dependencies, responsible parties, and timelines.

• Develop and uphold realistic project schedules that reflect scope, priorities, team capacity, and delivery dependencies.

• Oversee execution, adapt plans as circumstances evolve, and ensure decisions are implemented effectively.

• Maintain project organization in ClickUp with clear tasks, ownership, due dates, estimates, prioritization, and actionable context.

• Facilitate collaboration among Client Strategy, delivery teams, and other contributors.

• Transform internal decisions into actionable next steps while clarifying dependencies, priorities, and expectations.

• Identify gaps in handoffs, conflicting priorities, and ambiguous ownership.

• Ensure continuity across teams and safeguard vital decisions, requests, and project context.

• Detect work that is at risk of delay and monitor team capacity and workload constraints.

• Raise awareness of trade-offs and operational risks linked to scope, timelines, dependencies, staffing, or workflow.

• Review projects for overdue tasks, dependency issues, capacity concerns, and risks to delivery timelines.

• Safeguard project and account margins through effective planning, time estimates, workflow management, and effort visibility.

• Track time and hours in relation to project expectations.

• Assist with deferred revenue forecasting and revenue-recognition schedules as applicable.

• Collaborate with Client Strategy and Operations when project demands exceed planned scope, capacity, or financial assumptions.

• Aid in onboarding and kickoff by establishing project structure, timelines, milestones, tasks, and internal ownership.

• Create execution schedules for project-based engagements and align internal teams prior to confirming client commitments.

• Maintain project documentation and structure throughout engagements.

• Support transitions when timelines, priorities, services, or team members undergo changes.

⛳️ Requirements

• Proven experience managing complex projects, ideally within a marketing agency, professional-services firm, or multi-client setting.

• Capability to translate strategy and broad direction into specific, actionable project plans.

• Experience in coordinating work across various teams, disciplines, and dependencies.

• Ability to handle multiple concurrent projects while keeping track of priorities, risks, and deadlines.

• Strong commitment to follow-through and willingness to stay engaged until tasks are completed.

• Skill in developing realistic timelines, managing dependencies, and anticipating execution risks.

• Sound judgment when competing priorities arise, information is lacking, or teams have conflicting needs.

• Ability to differentiate between urgent requests and true project priorities.

• Confidence in challenging unrealistic timelines, unclear ownership, or commitments misaligned with available capacity.

• Ability to escalate risks at appropriate times and levels.

• Strong familiarity with project-management platforms; experience with ClickUp is highly preferred.

• Comfort with time estimates, capacity data, project hours, margin visibility, and execution reporting.

• Ability to maintain well-organized project structures and accurate task-level information.

• Comfort in utilizing operational data to pinpoint project risks and inform actions.

• Interest in AI and automation and their potential to enhance project planning, documentation, coordination, or visibility.

• Excellent written and verbal communication skills that are clear and concise.

• Ability to convert meetings and strategic discussions into actionable tasks, assigned owners, deadlines, and dependencies.

• Confidence in following up with colleagues, questioning unclear requests, and holding stakeholders accountable in a professional manner.

• Ability to effectively collaborate with Client Strategy and delivery teams without usurping strategic or client-facing responsibilities.

• Calm, responsive, and practical working style.

• Submit a one-page cover letter along with your resume.

• Include salary expectations.

• Provide examples of complex projects, project plans, workflow enhancements, or systems employed to improve execution, visibility, or team coordination.

• Applications must include all requested materials.

• Unable to sponsor or transfer employment visas for this position.

🏝️ Benefits

• Competitive compensation.

• Flexible work environment.

• Medical, dental, and vision insurance.

• Unlimited paid time off.

• 401(k) with company match.

• Company-paid life and disability insurance.

• Paid parental leave.

• Collaborative culture with autonomy and ownership.

• Employee wellness programs and additional perks.