Project Manager

This is a fully remote position, open to applicants in California.

📋 Description

• Plan, initiate, manage, and finalize both clinical and nonclinical research projects in accordance with Statements of Work and agreed-upon budgets.

• Define the scope and objectives of projects with stakeholders and gather necessary study information from clients.

• Maintain project activities in project management software, tracking timelines, milestones, and deliverables.

• Monitor project progress, address any risks or delays, and escalate issues when necessary.

• Coordinate cross-functional teams and ensure resource availability in histology, image analysis, science, pathology, quality assurance, and business development.

• Oversee study planning, setup activities, and the involvement of third-party vendors.

• Create project-specific tools for monitoring work and samples.

• Lead project retrospectives and introduce process enhancements.

• Act as the primary point of contact and advocate for clients throughout the project lifecycle.

• Facilitate client kickoff, data presentation, milestone, and close-out meetings.

• Document client calls and status meetings; provide updates, timelines, and track deliverables.

• Manage client requests and oversee shipping and receiving logistics.

• Investigate and address client complaints while gathering client feedback.

• Coordinate the receipt and check-in of samples, verify shipments, and resolve discrepancies.

• Schedule studies and set realistic turnaround times and deadlines.

• Support the writing and review of reports and protocols, as well as data transfers.

• Manage project archives, logs, charts, files, and the return of materials.

• Monitor project budgets, invoicing, progress, and revenue forecasts.

• Collaborate with Business Development to onboard and integrate new clients.

• Adhere to SOPs, company policies, and CAP, CLIA, and GLP regulatory requirements.

• Maintain study documentation, including binders for CLIA-designated studies.

• Assist with audits, non-conformances, CAPAs, and the creation/review/update of SOPs.

• Complete required training and engage in the Safety Committee.

• Enhance workflow, laboratory capacity, communication, and customer satisfaction.

• Perform additional duties as assigned.

⛳️ Requirements

• BA/BS in a life science (e.g., Molecular Biology, Biochemistry, Pharmacology) or a related scientific field; AA/AS considered with additional experience.

• 3–5 years of relevant experience in project coordination or project management within a Life Science or CRO environment.

• Proficient in Microsoft Office applications and project management software.

• Highly organized with strong attention to detail, particularly in written communication.

• Excellent verbal and written communication skills; fluency in English is required.

• Ability to effectively prioritize and manage multiple projects simultaneously.

• Flexibility to collaborate across departments and develop comprehensive knowledge of company processes.

• PMP Certification is preferred.

• Experience in a CAP/CLIA- and/or GLP-regulated laboratory, CRO, or diagnostics services environment is preferred.

• Familiarity with histology, immunohistochemistry (IHC), fluorescence in situ hybridization (FISH), digital pathology/image analysis, or similar technologies is preferred.

🏝️ Benefits

• Travel to client sites, partners, and scientific meetings as needed (up to 10%).

• Access to workshops/webinars and continuing education opportunities.