Project Management Associate

This is a fully remote position, open to applicants in India.

📋 Description

• Take charge of project charters, scoping documents, risk registers, and project roadmaps.

• Transform meetings and discovery sessions into actionable logs, requirement summaries, and status reports.

• Manage the action item tracker and ensure all items are completed.

• Follow up with project owners, escalate risks promptly, and maintain milestones, KPIs, and budgets effectively.

• Arrange reviews and retrospectives, as well as prepare the necessary agendas.

• Record and address decisions and dependencies.

• Act as the primary liaison for handoffs between cross-functional teams.

• Configure project management tools and create automations using Make or Zapier.

• Establish HubSpot workflows and engage in hands-on technical implementation.

• Oversee the migration to the HubSpot CRM.

• Coordinate the 2027 campus launches across Victoria, Queensland, and New South Wales.

• Develop dashboards and leadership updates that reflect project health.

• Create user guides, walkthroughs, and FAQs to enhance tool adoption.

• Advocate for improved tools when manual processes can be optimized.

⛳️ Requirements

• 1 to 3 years of experience in coordinating projects or supporting a PMO, managing multiple concurrent initiatives.

• Practical HubSpot experience that allows for configuration, not just description; required.

• Proficiency in at least one project management tool: Jira, Asana, ClickUp, or Monday.com.

• Strong and structured spreadsheet skills for tracking, reporting, and visibility.

• Practical understanding of delivery frameworks such as Agile, Scrum, or RACI.

• Ability to produce clear written documentation, including action logs, status updates, and user-facing materials.

• Capability to follow up, escalate blockers early, and manage stakeholders proactively.

• Willingness to work across Indian and Australian business hours.

• Experience in supporting a CRM migration or system implementation from start to finish is preferred.

• Hands-on experience with Make or Zapier is preferred.

• Familiarity with prioritization frameworks such as OKRs or ICE is preferred.

• Background in edtech, startups, or fast-scaling teams is preferred.

• Comfort in building dashboards or working with advanced spreadsheets is preferred.

🏝️ Benefits

• Fully remote work opportunity, available from anywhere in India.

• Competitive compensation that is benchmarked to the role and your level of experience.

• Open discussions regarding compensation early in the hiring process.