Project Coordinator – Web, Digital, Marketing Team

This is a fully remote position, open to applicants in United States.

📋 Description

• Develop comprehensive project plans that outline scope, milestones, dependencies, and timelines.

• Create and sustain projects in Asana utilizing team templates, ensuring tasks are clearly assigned with designated owners and due dates.

• Collect requirements and inputs from stakeholders during the project kickoff.

• Aid in resource planning by monitoring team capacity and identifying potential conflicts.

• Oversee the project intake process by documenting, sizing, and directing new requests.

• Coordinate deliverables across web production, design, development, content, and marketing teams from initiation to launch.

• Track project advancement and follow up on upcoming and overdue tasks.

• Organize and lead working sessions, standups, and project check-ins; record notes, decisions, and action items.

• Compile status updates and reports detailing progress, risks, and forthcoming milestones.

• Assist with Jira-based tasks by creating and updating tickets while aligning Asana and Jira timelines.

• Serve as a point of contact for project inquiries and needs, supporting daily Web Experience team operations.

• Resolve blockers, escalate issues, and ensure follow-through to resolution.

• Monitor launch readiness, including reviews, approvals, and quality assurance.

• Maintain project documentation, briefs, process guides, and team resources.

• Suggest and implement process enhancements, Asana workflows, and templates.

• Report directly to the Project Manager and work collaboratively with web producers, designers, developers, content creators, and marketing partners.

⛳️ Requirements

• Must successfully complete a background check.

• 1–3 years of experience in project coordination, project management, or operations, preferably within a web, digital, or marketing team.

• Strong expertise in Asana, including project setup, templates, timelines, rules, and reporting capabilities.

• Working familiarity with Jira, including the creation, updating, and tracking of tickets with development teams.

• Understanding of the website production lifecycle, encompassing requirements, design, development, quality assurance, and launch.

• Proven experience in creating project plans and monitoring deliverables across various teams and stakeholders.

• Experience with AEM, Confluence, Smartsheet, or similar content and collaboration tools is advantageous.

• Background in the cruise or travel industry is a plus.

• Capability to manage multiple projects simultaneously, adapting swiftly as priorities change.

• Strong troubleshooting and problem-solving abilities, with discernment on when to escalate issues.

• Excellent written and verbal communication skills, encompassing meeting facilitation and status reporting.

• Outstanding organizational skills and attention to detail, consistently meeting deadlines and deliverables.

🏝️ Benefits

• Selection of 2 Medical/RX insurance plans from Premera (Blue Cross/Blue Shield national network).

• Paid Time Off (PTO).

• 401(k) plan with company matching contributions.

• Company-paid Life/AD&D insurance for employees enrolled in medical insurance.

• Rate increases available if all benefits are not utilized.

• Benefits provided based on eligibility.