Project Coordinator – MLR/PRC Promotional Review

This is a fully remote position, open to applicants in New Jersey.

📋 Description

• Oversee MLR/PRC workflows from initial concept review to final approval, encompassing resubmissions and re-evaluations.

• Designate and direct reviewers according to content type and regulatory stipulations.

• Manage the material pipeline, including ongoing workflows and offline tasks.

• Conduct readiness assessments utilizing pre-submission checklists to guarantee SOP compliance.

• Identify non-compliant or incomplete submissions and collaborate with originators to address issues.

• Monitor material expiration and ensure timely re-evaluation or retirement.

• Lead PRC/MLR meetings, facilitate discussions, document decisions, and record action items.

• Create and disseminate meeting agendas, updating them based on reviewer feedback and workflow progress.

• Participate in brand, therapy area, and business-unit prioritization meetings.

• Coordinate communications among reviewers, project owners, agencies, and material owners.

• Ensure agency accountability for the quality of submissions and adherence to processes.

• Distribute job aids and policy guidance; identify training needs and escalate as necessary.

• Produce compliance reports regarding submission, review, approval, expiration, and usage status.

• Extract and assess process metrics, providing actionable insights and recommendations.

• Maintain therapeutic area trackers and planning and prioritization forecasts.

• Generate periodic reports, including 90-day re-review and Open Jobs Status reports.

• Spot optimization opportunities that align with business goals.

• Collaborate with stakeholders to develop strategies that enhance efficiency and measurable impact.

• Assist in the creation of process documentation, training materials, and refresher sessions.

⛳️ Requirements

• Bachelor's degree.

• Over 5 years of experience in MLR/PRC promotional review coordination, workflow management, and reporting support within the biopharma sector.

• Background in a pharmaceutical or healthcare advertising setting.

• Exceptional interpersonal and collaboration skills.

• Preferred experience in project management.

• Strong skills in presentation and meeting facilitation.

• Familiarity with electronic review systems such as Veeva Vault PromoMats, including submission routing, metadata management, and approval tracking.

• Ability to manage cross-functional stakeholders from Medical, Legal, Regulatory, Marketing, and Agency partners.

• Proficient in reporting and dashboard creation, including system-native reports, PowerBI, and SmartSheet.

• Strong attention to detail, ability to multitask in high-volume settings, and analytical thinking.

• Must be located remotely in the US with the availability to work during Eastern Time Zone hours.

🏝️ Benefits

• Opportunities for global growth.

• Accelerated career progression.

• Access to mentorship and leadership support.

• A workplace culture that is inclusive and diverse.