Project Coordinator – Construction Management

This is a fully remote position, open to applicants in California.

📋 Description

• Assist in internal meetings by reserving boardrooms, preparing and distributing documents, and tracking action items.

• Document meeting minutes and action items.

• Follow up with management and teams regarding agendas and the preparation/distribution of documents.

• Generate monthly invoices and purchase orders as required.

• Handle contract processing both internally and externally with clients.

• Oversee the onboarding process for new employees within Turner & Townsend and client systems.

• Manage the training of new employees in internal systems.

• Support document control efforts, including Quality Assurance and Quality Control.

• Analyze and streamline office operations and procedures, encompassing personnel management, information management, filing systems, supply requisition, and clerical services.

• Oversee monthly forecast and cash flow submissions.

• Plan and coordinate Happy Hours, team-building activities, and summer and holiday celebrations.

• Organize office meetings by preparing agendas and reserving and setting up facilities.

• Provide assistance to the IT team.

• Comply with SOX control responsibilities as applicable.

⛳️ Requirements

• Exceptional written and verbal communication abilities.

• Experience in business administrative environments, particularly in meetings with Senior Management.

• Polite, professional demeanor and strong team collaboration skills.

• At least 5 years of experience in an administrative support role.

• Minimum three years of experience in a related position supporting a team of professionals.

• Background in accounting is beneficial.

• Proficient in Microsoft Office and Google Workspace applications.

• Experience in the construction industry is an advantage.

• Bachelor's Degree or equivalent experience is preferred.

• Excellent organizational abilities with a keen attention to detail.

• Proactive attitude, demonstrating initiative and an action-oriented mindset.

• Capacity to multitask, prioritize, and work effectively.

• Ability to work independently; must be a self-starter with high energy.

• Capability to perform at high levels in a fast-paced, constantly evolving work environment.

• Must be adaptable and comfortable taking on various roles as needed.

🏝️ Benefits

• Flexible work environment.

• Support for work-life balance.

• An inclusive and diverse workplace.

• Confidential management of employee information.

• Equal opportunity employment.