Global Clinical Supplies Senior Project Coordinator

This is a fully remote position, open to applicants in North Carolina.

📋 Description

• Deliver administrative and technical assistance to the Study Supply Project Team.

• Plan, organize, and manage project administration tasks.

• Oversee procedures, guidelines, documentation, project records, and regulatory files.

• Execute data entry and maintain database repositories.

• Aid in the preparation and creation of reports.

• Gather data for analytical purposes.

• Review, organize, and compile files and materials.

• Distribute project-related documents and supplies.

• Process and track regulatory, study-specific, and departmental documents.

• Review, organize, and maintain correspondence files and departmental records.

• Analyze and reconcile project documents, metrics, and findings reports within established timelines.

• Clarify and resolve documentation discrepancies.

• Compose, copy, and disseminate communications, reports, documents, and forms.

• Conduct mass mailings and communications.

• Maintain vendor tracking systems.

• Provide access to company, client, and vendor systems.

• Assist with ad hoc project-management activities and study-plan revisions.

• Coordinate team calls and prepare and circulate meeting minutes.

• Stay informed about GCPs, organizational and client SOPs, and protocol requirements.

• Implement project plans and adhere to project timelines in line with contracts.

• Act as a resource for the project team.

• Support audit-ready files and responses to regulatory or audit queries.

• Mentor research and project teams in administrative tasks.

• Assist in training junior staff and support leadership in identifying training needs.

• Operate office computer equipment and perform related physical and communication tasks.

⛳️ Requirements

• High/Secondary school diploma or equivalent with relevant formal academic/vocational qualifications.

• Minimum of 4 years of relevant comparable experience.

• Strong oral and written communication and interpersonal skills.

• Capability to work independently as well as collaboratively within a team.

• Excellent organizational skills and meticulous attention to detail.

• Ability to manage multiple tasks efficiently and effectively.

• Proficiency in analyzing project-specific data and systems.

• Strong customer service orientation.

• Flexibility to adjust workload priorities as needed.

• Familiarity with applicable regulations and procedural documentation.

• Strong command of the English language and grammar.

• Good presentation abilities.

• Proficient in MS Office applications.

• Capacity to learn and master database systems and modern technology.

• Critical thinking, root cause analysis, and problem-solving capabilities.

• Ability to perform under pressure and meet project/client deadlines.

• Must successfully complete required training programs.

• Consistent and regular attendance is essential.

🏝️ Benefits

• Fully remote work setup.

• Standard Monday–Friday work schedule.

• Opportunities for professional career development.

• Access to training programs.

• Mentoring programs available.

• Thermo Fisher Scientific health and wellbeing support.

• Occasional travel opportunities.