Project Coordinator – CMMC, Cybersecurity

This is a fully remote position, open to applicants in California.

📋 Description

• Oversee and organize work assignments across various ongoing projects.

• Allocate project tickets and tasks to suitable resources, considering their workload, availability, skills, and priorities.

• Track task progression and follow up on outstanding, overdue, or at-risk work items.

• Review, update, and maintain the status of tickets and project documentation.

• Support the Project Manager with project schedules, milestones, timelines, dependencies, and deliverables.

• Coordinate resource schedules and assist in balancing workloads among project teams.

• Identify and escalate issues related to scheduling conflicts, resource limitations, project risks, and delivery challenges.

• Manage CMMC readiness and remediation efforts, including assignments, dependencies, milestones, and deliverables.

• Track documentation and evidence collection tasks while following up with responsible parties.

• Facilitate communication between project stakeholders, including engineering, compliance, service delivery, and clients.

• Collaborate with external assessment resources as directed.

• Aid in project kickoff preparations, status meetings, follow-up activities, and project administration.

• Maintain project records, schedules, reports, meeting notes, action items, and supporting documents.

• Adhere to protocols for managing sensitive client information and project records.

• Promote consistent project workflows, standards, and operational processes.

• Contribute to continuous improvement initiatives related to project delivery, resource management, scheduling, and operational efficiency.

• Assist the Project Manager with additional duties and special projects as required.

⛳️ Requirements

• A minimum of two years of experience in roles such as Project Coordinator, Project Scheduler, Resource Coordinator, Dispatch Coordinator, or a similar operational position.

• Background in working for or supporting an IT Managed Services Provider (MSP), technology services organization, or professional services firm.

• At least two years of experience in supporting or coordinating cybersecurity projects.

• Experience in supporting defense contractors or organizations within the Defense Industrial Base (DIB).

• Working knowledge of CMMC (Cybersecurity Maturity Model Certification) and experience in coordinating CMMC readiness, remediation, or assessment preparation activities.

• Familiarity with NIST SP 800-171 and the requirements associated with Controlled Unclassified Information (CUI).

• Strong grasp of project scheduling, task management, resource coordination, and ticket-based workflows.

• Proven ability to coordinate multiple concurrent projects and manage competing priorities.

• Excellent organizational, time management, follow-through, and communication skills.

• High attention to detail and commitment to maintaining process consistency.

• Proficiency in Microsoft 365 applications, including Teams, Outlook, Excel, and SharePoint.

• Capability to work independently in a fully remote setting while effectively collaborating with distributed teams.

• CAPM certification, experience with ConnectWise Manage or ConnectWise PSA, Moovila, Pylon, Linear, or other PSA/project delivery/scheduling/resource planning tools are advantageous.

🏝️ Benefits

• Competitive salary and comprehensive benefits package.

• Opportunities for professional development and growth.

• Flexible working hours and remote work options.

• Collaborative and inclusive company culture.