Project Coordinator

This is a fully remote position, open to applicants in Canada.

📋 Description

• Assist in the execution of project delivery activities across various simultaneous projects, which includes maintaining schedules, reporting status, documenting projects, tracking action items, coordinating milestones, and providing delivery support.

• Organize and facilitate project meetings, workshops, stakeholder discussions, and strategic planning sessions.

• Develop meeting agendas, document decisions made, record minutes, and keep track of follow-up actions.

• Aid in requirements gathering by leading discussions, documenting business needs, capturing stakeholder requirements, and maintaining up-to-date requirements documentation.

• Help define and manage project scope by documenting objectives, business outcomes, assumptions, constraints, deliverables, and scope boundaries.

• Convert business discussions, stakeholder feedback, and outcomes from workshops into requirements, user stories, backlog items, acceptance criteria, risks, decisions, and action plans.

• Facilitate Agile and hybrid delivery methodologies through backlog refinement, sprint planning, sprint reviews, retrospectives, roadmap discussions, and project planning.

• Organize and sustain epics, features, user stories, priorities, dependencies, and acceptance criteria.

• Build and nurture relationships with stakeholders, project teams, business partners, vendors, and subject matter experts.

• Assist in project governance by preparing status reports, governance materials, decision logs, RAID logs, presentations, and change requests.

• Contribute to the management of risks, issues, dependencies, and changes through documentation, monitoring, escalation, and reporting.

• Support planning, schedule development, resource coordination, milestone tracking, work planning, effort estimation, and project administration.

• Generate project metrics, dashboards, reports, presentations, and analyses.

• Utilize Microsoft 365 applications and tools for project management, work management, backlog management, and reporting.

• Employ organizational, analytical, critical-thinking, and problem-solving skills to facilitate project delivery amidst competing priorities.

• Leverage business acumen to align projects, technology initiatives, process improvements, and organizational changes with business objectives and strategic outcomes.

⛳️ Requirements

• 3 to 5 years of professional experience in supporting projects, programs, initiatives, organizational change efforts, or operational improvement activities.

• Experience in project coordination, project administration, PMO support, business coordination, business analysis, requirements coordination, or a similar role.

• Experience in facilitating requirements gathering workshops, conducting stakeholder interviews, leading process mapping sessions, backlog creation activities, or business analysis initiatives.

• Experience in assisting with project planning, scheduling, governance reporting, risk management, issue management, and change management activities.

• Experience in conducting meetings, documenting decisions, tracking commitments, and coordinating follow-up activities among stakeholders.

• Understanding of Agile, hybrid, and traditional project delivery methodologies.

• Proficiency in using project scheduling, collaboration, reporting, and work management tools.

• Post-secondary education in Business Administration, Commerce, Project Management, Information Technology, Management Information Systems, or a related field, or an equivalent combination of education and experience.

• Progress toward or completion of a recognized project management certification such as CAPM, PMP, PRINCE2, Scrum, or Agile-related certification is considered advantageous.

• Experience in both Waterfall and Agile project delivery methodologies.

🏝️ Benefits

• 5-month contract duration.

• Remote work available within Canada.