Project Coordinator

This is a fully remote position, open to applicants in South Africa.

📋 Description

• Facilitate project management coordination for essential infrastructure and scientific deployment initiatives.

• Oversee project timelines, maintain delivery records, track action items, and identify scheduling risks.

• Manage the logistics of the temporary and vendor hiring pipeline from start to finish.

• Assist managers in creating job descriptions and preparing headcount approval documents.

• Engage with HR, Finance, and recruitment stakeholders to ensure candidate pipelines progress smoothly.

• Organize candidate scheduling, interviewer availability, and interview panels.

• Coordinate the logistics for new hire onboarding, including hardware provisioning and access requests.

• Arrange high-level project meetings and prepare corresponding agendas.

• Document transitions of service ownership and follow up on post-meeting action items with global stakeholders.

• Support internal approval workflows and monitor compliance updates.

• Assist with Legal communications concerning resource usage or updates to terms.

• Record, categorize, and process user feedback, feature requests, and operational logs.

• Represent SmartPA while collaborating closely with a global technology client.

⛳️ Requirements

• Demonstrated experience in a Project Coordination, Recruitment Coordination, or Team Operations role within a dynamic corporate or technology setting.

• Practical experience in managing intricate coordination tasks involving multiple components.

• Outstanding, proven skills in stakeholder management.

• Experience in creating, updating, and maintaining tracking sheets, project logs, or pipeline dashboards.

• Advanced skills in Google Workspace tools, particularly Docs, Slides, and Google Sheets.

• Exceptional attention to detail and a systematic approach to managing diaries, documentation, and task dependencies.

• Experience collaborating with technical software engineering, data science, or deployment infrastructure teams (desirable).

• Familiarity with project management tracking software or Applicant Tracking Systems (ATS) (desirable).

• Practical experience or strong aptitude for utilizing AI platforms and LLMs like Gemini (desirable).

• Availability to work Monday–Friday in alignment with UK working hours.

• Submit a CV and a cover letter.

• Successful candidates will undergo two interview stages along with skills testing.

🏝️ Benefits

• Competitive Salaries.

• Department Incentives.

• 33 Days Holiday.

• Employee Assistance Programme.

• Flexible working.

• Career development.

• Meaningful progression.