Project Coordinator

This is a fully remote position, open to applicants in South Africa.

📋 Description

• Deliver dedicated project management support for essential infrastructure and science deployment initiatives, including server maintenance and cloud migration projects.

• Oversee project timelines, maintain delivery logs, monitor action items, and identify schedule risks.

• Organize logistics for the complete temporary and vendor hiring process.

• Assist managers in crafting job descriptions and prepare documentation for headcount approvals.

• Liaise with HR, Finance, and recruitment stakeholders to ensure candidate pipelines progress smoothly.

• Coordinate candidate scheduling, gather availability from interviewers, and form interview panels.

• Manage onboarding logistics for new hires, including hardware provisioning and access requests.

• Arrange high-level project meetings and develop agendas.

• Document transitions in service ownership and follow up on post-meeting action items with international stakeholders.

• Support internal approval processes and monitor compliance updates.

• Assist with communications with Legal regarding resource usage or updates to terms.

• Record, categorize, and handle user feedback, feature requests, and operational logs.

• Utilize project management best practices and digital tools to enhance administrative workflows and improve delivery accuracy.

• Represent SmartPA while collaborating closely with a global technology client.

⛳️ Requirements

• Demonstrated experience in a Project Coordination, Recruitment Coordination, or Team Operations role in a dynamic corporate or technology setting.

• Hands-on experience managing intricate coordination tasks involving multiple components.

• Outstanding stakeholder management skills with proven success.

• Experience in creating, updating, and maintaining tracking sheets, project logs, or pipeline dashboards.

• Advanced skills in Google Workspace tools, particularly Docs, Slides, and Google Sheets.

• Strong attention to detail and a highly methodical approach to managing schedules, documentation, and task dependencies.

• Experience working alongside technical software engineering, data science, or deployment infrastructure teams (preferred).

• Familiarity with project management tracking software or Applicant Tracking Systems (ATS) (preferred).

• Practical experience or a strong aptitude for utilizing AI platforms and LLMs such as Gemini (preferred).

• Availability to work Monday–Friday aligned with UK working hours.

• CV and cover letter are mandatory.

• Successful completion of two interview rounds and skills testing is required.

🏝️ Benefits

• Competitive salary.

• 33 days of holiday.

• Fully remote work environment.

• Continuous development and career advancement opportunities.

• Departmental incentives.

• Employee Assistance Programme.

• A genuinely positive, people-first culture.