Project Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee small-scale projects while receiving guidance or direct supervision from Managers.

• Evaluate resource requests for any discrepancies and discuss them with the Supervisor.

• Assist in the effective use of Smartsheet.

• Keep project status updated and well-maintained.

• Create and structure project plans efficiently.

• Develop, document, maintain, and revise project-related materials.

• Act as the main point of contact for assigned projects, coordinating with vendors, OCHIN, clients, and external partners for interface implementation.

• Organize and lead meetings, preparing agendas, documenting notes, and tracking follow-up actions.

• Identify and manage risks and issues, formulate mitigation strategies, communicate project status, and negotiate adjustments in scope, resources, and timelines.

• Elevate risks and issues to OCHIN leadership as necessary.

• Support Managers and Project Coordinators in both internal and external projects.

• Schedule project meetings and allocate resources effectively.

• Refresh and create departmental documentation as needed.

• Organize and facilitate scoping meetings to assist technical resources.

• Offer operational support for the implementation of changes in project management and scoping processes.

• Collaborate on team process enhancements and identify opportunities for process and quality improvements.

• Deliver exceptional customer service and foster relationships with OCHIN members.

⛳️ Requirements

• A minimum of 2-3 years of relevant experience in project management or coordination.

• Project Management training is advantageous.

• Intermediate proficiency in Microsoft Office Applications (Word, Excel, Outlook).

• Working knowledge or proficient experience with Smartsheet, MS Project, or other project management applications.

• Epic certification and/or NextGen is highly desirable.

• Experience in Ambulatory or Acute Care Clinical Operations is strongly preferred.

• Background in healthcare or IT is required.

• Preferred experience in Epic hospital implementations.

• Successful completion of a 50–60-minute competency assessment prior to the team interview.

• COVID-19 vaccination is required as a condition of employment, unless a medical or religious exemption is approved.

• Capability to work independently and efficiently from a home office.

• Access to high-speed internet service.

• Ability to maintain focus in a distraction-free workplace.

🏝️ Benefits

• Competitive compensation package.

• Support for a healthy work-life balance.

• Opportunities for professional growth and advancement.

• Extensive range of employee benefits.

• Flexibility to work remotely from home.

• Potential for nationwide travel based on business requirements.