Project Coordinator

This is a fully remote position, open to applicants in Canada.

📋 Description

• Assist in enhancing overall project performance through effective cost management, scheduling, documentation, and project reporting.

• Evaluate and oversee project submittals to ensure they align with subcontract scopes, specifications, and contract drawings.

• Analyze and process RFIs, preparing supporting documents such as photos, sketches, and field information.

• Keep project documentation organized and accurate throughout the entire project lifecycle.

• Log and distribute RFQs to subcontractors utilizing Procore.

• Prepare and submit Project Change Orders to clients and consultants.

• Maintain logs of pricing, cost tracking reports, and other related project documentation.

• Assist in tracking project costs and ensuring financial accuracy.

• Develop and uphold procurement and submission schedules.

• Collaborate with field staff regarding submission and approval timelines.

• Monitor project schedules, provide updates, and escalate potential delays or conflicts as necessary.

• Interpret contracts, subcontract agreements, drawings, and specifications effectively.

• Aid in reviewing subcontractor scopes of work while identifying risks or discrepancies.

• Coordinate project meetings, prepare agendas and minutes, and track action items diligently.

• Organize and lead project meetings when needed.

• Facilitate communication among project teams, subcontractors, consultants, and clients.

• Report directly to the Project Manager.

⛳️ Requirements

• Post-secondary degree or diploma in Construction Management, Engineering, or a related field.

• Previous experience in a coordination or project support role within a mid-to-large general contracting setting is a plus.

• Familiarity with construction project workflows, documentation, and contract administration procedures.

• Proficiency in Procore or comparable construction management software.

• Strong working knowledge of the Microsoft Office Suite (Word, Excel, Outlook).

• Ability to interpret construction drawings, specifications, and contracts accurately.

• Solid understanding of RFIs, RFQs, change orders, and construction documentation processes.

• Exceptional attention to detail and strong organizational skills.

• Effective verbal and written communication abilities.

• Strong analytical thinking and problem-solving skills.

• Capacity to handle multiple priorities in a fast-paced environment.

• Excellent interpersonal skills and the ability to forge relationships with both internal and external stakeholders.

• Ability to work independently as well as collaboratively within a project team.

• Valid driver’s license and access to a reliable vehicle is preferred.

🏝️ Benefits

• Equal opportunity employer.

• Accommodations available upon request for candidates participating in all aspects of the recruitment and selection process.