Project Coordinator

This is a fully remote position, open to applicants in Canada.

📋 Description

• Contribute to the overall project efficiency by managing cost control, scheduling, documentation, and project reporting.

• Review and oversee project submittals to ensure compliance with subcontract scope, specifications, and contract drawings.

• Assess and process Requests for Information (RFIs).

• Prepare the necessary documentation for RFIs, including photographs, sketches, and field data.

• Ensure precise project documentation is maintained throughout the lifecycle of the project.

• Log and disseminate Requests for Quotation (RFQs) to subcontractors utilizing Procore.

• Draft and submit Project Change Orders (PCOs/CORs) to owners and consultants.

• Maintain comprehensive pricing logs, cost tracking reports, and associated project documentation.

• Assist in project cost tracking and uphold financial accuracy.

• Develop and uphold procurement and submission schedules.

• Collaborate with field personnel regarding submission and approval timelines.

• Track schedules, share updates, and escalate any delays or conflicts to the Project Manager.

• Interpret contracts, subcontract agreements, drawings, and specifications.

• Aid in the review of subcontractor scopes of work and contractual obligations.

• Organize project meetings, including kickoff, coordination, OAC, and project review sessions.

• Prepare meeting agendas, minutes, and follow-up action items.

• Organize and, when necessary, lead project meetings.

• Promote effective communication among project teams, subcontractors, consultants, and clients.

⛳️ Requirements

• Post-secondary degree or diploma in Construction Management, Engineering, or a related field.

• Previous experience in a coordination or project support position within a mid-to-large general contracting setting is advantageous.

• Understanding of construction project workflows, documentation, and contract administration processes.

• Proficiency in Procore or similar construction management software.

• Strong working knowledge of the Microsoft Office Suite (Word, Excel, Outlook).

• Capability to interpret construction drawings, specifications, and contracts.

• Solid understanding of RFIs, RFQs, change orders, and construction documentation procedures.

• High attention to detail and strong organizational abilities.

• Effective verbal and written communication skills.

• Strong problem-solving and analytical thinking capabilities.

• Ability to handle multiple priorities in a fast-paced environment.

• Excellent interpersonal skills and the ability to cultivate relationships with internal and external stakeholders.

• Ability to work independently as well as collaboratively within a project team.

• Valid driver’s license and access to a reliable vehicle is preferred.

🏝️ Benefits

• Equal opportunity employer.

• Accessibility accommodations are available upon request throughout the recruitment and selection process.