Project Coordinator

This is a fully remote position, open to applicants in Georgia.

📋 Description

• Oversee 10–20 ongoing residential kitchen and bathroom remodeling projects at various stages, from pre-construction to final completion.

• Examine scopes, plans, measurements, selections, specifications, budgets, and schedules prior to construction.

• Ensure field measurements and site conditions are accurately recorded before ordering materials.

• Create, maintain, and update feasible project timelines.

• Coordinate with installers, trade partners, vendors, deliveries, inspections, and homeowners.

• Verify daily attendance, progress, and next steps of installers.

• Identify delays, missing materials, and budget overruns, and formulate corrective action plans.

• Monitor project milestones, inspections, walkthroughs, punch lists, completion dates, and external dates.

• Safeguard project gross margin by managing labor, materials, change orders, rework, and scheduling efficiently.

• Prepare and manage material lists along with project-ordering trackers.

• Place orders for cabinetry, cabinet-refacing materials, countertops, tile, plumbing fixtures, hardware, lighting, and related products.

• Confirm order acknowledgments, lead times, delivery dates, quantities, specifications, and finishes.

• Track the ordering, receipt, inspection, and assignment of materials to projects.

• Organize deliveries and proactively resolve backorders, damaged products, missing materials, and substitutions.

• Review daily job site photographs, videos, installer reports, and project updates.

• Validate completed work against approved scope, plans, selections, and company standards.

• Maintain precise project notes, schedules, photographs, documents, and communications.

• Monitor deficiencies, punch-list tasks, callbacks, and warranty issues until resolution.

• Provide homeowners with timely project updates while setting expectations for schedules, decisions, deliveries, and milestones.

• Address client questions and concerns promptly and arrange walkthroughs.

• Cultivate relationships with installers, trade partners, vendors, and internal team members.

• Hold installers and trade partners accountable for schedules, communication, documentation, and commitments.

• Communicate project risks, delays, client concerns, and resource needs to the Operations Manager.

• Participate in daily huddles, production meetings, operations meetings, and client calls.

• Prepare meeting notes, action items, deadlines, and follow-up communications.

• Monitor budgets, labor costs, material expenses, and gross-margin performance closely.

• Identify out-of-scope work and compile change-order information for management review.

• Track approved change orders and integrate them into schedules and project documentation.

⛳️ Requirements

• Minimum of 3 years of project management experience in U.S. residential construction or remodeling.

• Direct experience overseeing kitchen, bathroom, cabinetry, or residential renovation projects.

• Proven ability to manage more than five active projects simultaneously.

• Strong understanding of U.S. residential construction methods, terminology, and sequencing.

• Working knowledge of ordering cabinetry, countertops, tile, plumbing, electrical, flooring, and finish carpentry.

• Experience reviewing plans, measurements, scopes of work, specifications, and product documentation.

• Background in coordinating materials, installers, subcontractors, vendors, and project schedules.

• Solid understanding of quality control, job costing, change orders, and gross-margin management.

• Excellent proficiency in written and spoken English.

• Strong organizational, problem-solving, and conflict-resolution abilities.

• Capability to communicate professionally with U.S. homeowners, installers, vendors, and team members.

• Proficient computer skills and the ability to quickly learn new software.

• Reliable computer, high-speed internet connection, headset, webcam, and a distraction-free home workspace.

• Availability and responsiveness throughout scheduled working hours.

• Three professional supervisor references.

• Full-time availability for 50 hours per week, Monday through Saturday.

• Availability during required U.S. Eastern Time Zone working hours.

• Attendance at daily 7:30am ET huddles, production meetings, operations meetings, and client calls.

• Occasional evening availability may be necessary.

• Preferred: experience with high-end residential remodeling.

• Preferred: experience working remotely for a U.S. construction or remodeling company.

• Preferred: familiarity with Buildertrend, ServiceMinder, 2020 Design, Microsoft Excel, Google Workspace, Zoom, or similar systems.

• Preferred: experience in ordering cabinetry, refacing materials, countertops, tile, plumbing fixtures, and remodeling products.

• Preferred: ability to manage more than 10 active remodeling projects simultaneously.

• Preferred: bilingual communication skills in English and Spanish.

• Relevant education or certifications in construction, design, estimating, or project management are preferred.

🏝️ Benefits

• Performance-based bonuses.

• Profit sharing.

• Opportunities for long-term career advancement.

• Remote work options.

• Chance to grow with an expanding remodeling company.

• Increased responsibilities and career advancement based on performance.

• Work-life balance.

• Opportunities for growth and development.