Project Coordinator

This is a fully remote position, open to applicants in Georgia.

📋 Description

• Oversee 10–20 active residential kitchen and bathroom remodeling projects concurrently from pre-construction to final completion.

• Assess project scopes, plans, measurements, selections, specifications, budgets, and timelines.

• Ensure field measurements and site conditions are accurately documented prior to material ordering.

• Create, maintain, and update feasible project schedules.

• Coordinate installers, trade partners, vendors, deliveries, inspections, and homeowners.

• Verify daily installer attendance, progress, and forthcoming steps.

• Identify delays, missing materials, and cost overruns, and formulate corrective action plans.

• Monitor project milestones such as pre-construction walks, installations, inspections, walkthroughs, punch lists, and completion dates.

• Safeguard project gross margin by managing labor, materials, change orders, rework, and scheduling.

• Compile material lists and ordering trackers.

• Order cabinetry, cabinet-refacing materials, countertops, tile, plumbing fixtures, hardware, lighting, and related products.

• Track order acknowledgments, lead times, deliveries, quantities, specifications, finishes, receipts, inspections, and project assignments.

• Coordinate deliveries and resolve issues related to backorders, damaged products, missing materials, and substitutions.

• Review jobsite images, videos, installer reports, and project updates for quality assurance.

• Maintain precise project notes, schedules, photographs, documents, and communications.

• Track deficiencies, punch-list tasks, callbacks, and warranty issues until completion.

• Provide homeowners with prompt project updates and address their questions and concerns.

• Organize project walkthroughs and ensure that punch-list items are recorded and addressed.

• Foster productive relationships with installers, trade partners, vendors, and internal team members.

• Hold installers and trade partners accountable for schedules, communication, documentation, and commitments.

• Engage in daily huddles, production meetings, operations meetings, and client calls.

• Prepare meeting notes, action items, deadlines, and follow-up communications.

• Monitor project budgets, labor costs, material expenses, and gross-margin performance.

• Identify out-of-scope work and prepare change-order information for management review.

• Track approved change orders and incorporate them into schedules and documentation.

• Report to a Field Supervisor and communicate risks, delays, client concerns, and resource needs to the Operations Manager.

⛳️ Requirements

• A minimum of 3 years of project management experience in U.S. residential construction or remodeling.

• Direct experience managing kitchen, bathroom, cabinetry, or residential renovation projects.

• Proven ability to coordinate over five active projects simultaneously.

• Strong understanding of U.S. residential construction methods, terminology, and sequencing.

• Proficient knowledge in ordering cabinetry, countertops, tile, plumbing, electrical, flooring, and finish carpentry.

• Experience in reviewing plans, measurements, scopes of work, specifications, and product documentation.

• Experience in coordinating materials, installers, subcontractors, vendors, and project schedules.

• Strong understanding of quality control, job costing, change orders, and gross-margin management.

• Excellent written and spoken English communication skills.

• Strong organizational, problem-solving, and conflict-resolution abilities.

• Ability to communicate professionally with U.S. homeowners, installers, vendors, and team members.

• Strong computer skills and the capability to quickly learn new software.

• Reliable computer, high-speed internet connection, headset, webcam, and a distraction-free home workspace.

• Availability and responsiveness throughout scheduled working hours.

• Three professional supervisor references.

• Full-time availability for 50 hours per week, Monday through Saturday.

• Availability during required working hours in the U.S. Eastern Time Zone.

• Attendance at daily 7:30 am ET huddles, production meetings, operations meetings, and client calls.

• Occasional evening availability may be required.

• Preferred: experience with high-end residential remodeling.

• Preferred: experience working remotely for a U.S. construction or remodeling company.

• Preferred: familiarity with Buildertrend, ServiceMinder, 2020 Design, Microsoft Excel, Google Workspace, Zoom, or similar systems.

• Preferred: bilingual communication skills in English and Spanish.

• Relevant education or certifications in construction, design, estimating, or project management are preferred.

🏝️ Benefits

• Performance-based bonus opportunities.

• Profit sharing.

• Bonuses tied to measurable performance results.

• Long-term career advancement potential.

• Remote work flexibility.

• Opportunity for growth within an expanding remodeling company.