Project Coordinator

This is a fully remote position, open to applicants in Georgia.

📋 Description

• Oversee 10–20 ongoing residential kitchen and bathroom remodeling projects concurrently, from pre-construction to final completion.

• Assess scopes, plans, measurements, selections, specifications, budgets, and schedules prior to the commencement of construction.

• Ensure that field measurements and site conditions are properly documented before material ordering.

• Create, update, and maintain project schedules.

• Liaise with installers, trade partners, vendors, deliveries, inspections, and homeowners.

• Verify daily installer attendance, monitor progress, and outline next steps.

• Recognize delays, shortages, and budget overruns, and formulate corrective action plans.

• Monitor walks, start dates, templating, installations, inspections, walkthroughs, punch lists, completion dates, and external dates.

• Safeguard project gross margins by managing labor, materials, change orders, rework, and scheduling.

• Compile material lists and ordering trackers.

• Order cabinetry, cabinet-refacing materials, countertops, tile, plumbing fixtures, hardware, lighting, and associated products.

• Validate order acknowledgments, lead times, delivery dates, quantities, specifications, and finishes.

• Track material ordering, receipt, inspection, and project assignment.

• Coordinate deliveries and resolve issues related to backorders, damaged products, missing materials, and substitutions.

• Review job site photographs, videos, installer reports, and project updates for quality assurance.

• Keep precise project notes, schedules, photographs, documents, and communications.

• Monitor deficiencies, punch-list tasks, callbacks, and warranty issues until resolution.

• Provide homeowners with timely project updates and manage expectations regarding schedules, decisions, deliveries, and milestones.

• Address client inquiries and concerns and arrange walkthroughs.

• Foster working relationships with installers, trade partners, vendors, and internal teams.

• Ensure that installers and trade partners are accountable for schedules, communication, documentation, and commitments.

• Confirm necessary job site photos, videos, time records, and daily reports.

• Communicate project risks, delays, client concerns, and resource requirements to the Operations Manager.

• Participate in daily huddles, production meetings, operations meetings, and client calls.

• Prepare meeting notes, action items, deadlines, and follow-up communications.

• Monitor project budgets, labor costs, material expenditures, and gross-margin performance.

• Identify out-of-scope work and develop change-order details for managerial review.

• Track approved change orders and integrate them into schedules and project documentation.

• Report to a Field Supervisor.

⛳️ Requirements

• Minimum of 3 years of project-management experience in U.S. residential construction or remodeling.

• Direct experience in managing kitchen, bathroom, cabinetry, or residential renovation projects.

• Proven ability to manage more than five active projects concurrently.

• Strong understanding of U.S. residential construction methods, terminology, and sequencing.

• Familiarity with ordering cabinetry, countertops, tile, plumbing, electrical, flooring, and finish carpentry.

• Experience in reviewing plans, measurements, scopes of work, specifications, and product documentation.

• Experience coordinating materials, installers, subcontractors, vendors, and project schedules.

• Solid understanding of quality control, job costing, change orders, and gross-margin management.

• Excellent written and verbal communication skills in English.

• Strong organizational, problem-solving, and conflict-resolution abilities.

• Ability to communicate professionally with U.S. homeowners, installers, vendors, and team members.

• Proficient computer skills and the capacity to quickly learn new software.

• A reliable computer, high-speed internet connection, headset, webcam, and a distraction-free home workspace.

• Availability and responsiveness throughout scheduled working hours.

• Three professional supervisor references are required.

• Full-time availability for 50 hours per week, Monday to Saturday.

• Availability during required U.S. Eastern Time Zone working hours.

• Attendance at daily huddles at 7:30 AM ET, production meetings, operations meetings, and client calls.

• Occasional evening availability may be required.

• Preferred: experience in high-end residential remodeling.

• Preferred: remote experience with a U.S. construction or remodeling company.

• Preferred: familiarity with Buildertrend, ServiceMinder, 2020 Design, Microsoft Excel, Google Workspace, Zoom, or similar tools.

• Preferred: experience with ordering cabinetry, refacing materials, countertops, tile, plumbing fixtures, and remodeling products.

• Preferred: experience managing over 10 active remodeling projects simultaneously.

• Preferred: bilingual communication skills in English and Spanish.

• Relevant education or certifications in construction, design, estimating, or project management are preferred.

• Application requires a résumé, summary of U.S. kitchen and bathroom remodeling experience, software list, internet speed and home-office setup, and three professional supervisor references.

🏝️ Benefits

• Performance-based bonuses.

• Profit sharing opportunities.

• Long-term career advancement potential.

• Remote work options.

• Opportunity to grow with a developing remodeling company.

• Increased responsibilities and career advancement based on performance.

• Work-life balance.

• Growth and development opportunities.