Project Coordinator

This is a fully remote position, open to applicants in Virginia.

📋 Description

• Provide direct operational and administrative assistance to the Project Manager within the Delivery organization.

• Ensure ticket health across all active project boards, including monitoring status, assignee, priority, and due dates.

• Create, update, and close Jira tickets based on project workflows and guidance from the Project Manager.

• Monitor sprint progress and identify blockers, stale tickets, or misaligned priorities.

• Generate and distribute status reports and ticket summaries based on Jira data.

• Schedule, prepare agendas for, and facilitate recurring project meetings, such as standups, reviews, and stakeholder syncs.

• Capture meeting notes and action items, distribute them accordingly, and track their completion in Jira.

• Maintain an action item log and follow up with responsible individuals to ensure timely closure.

• Collaborate with internal teams and client stakeholders to ensure readiness for meetings.

• Manage project documentation in SharePoint or designated repositories.

• Draft and distribute project status updates, weekly reports, and executive summaries.

• Assist in tracking deliverables, milestones, and dependencies.

• Support the creation of client-facing materials and internal reporting packages.

• Act as a liaison between the Project Manager and technical, operations, and growth teams.

• Monitor risks and issues, ensuring proper assignment, documentation, and escalation.

• Aid in the onboarding of new project team members by providing access, documentation, and orientation on processes.

• Contribute to the ongoing improvement of project management processes and tools.

⛳️ Requirements

• A minimum of 2 years of experience in a project coordinator, contracts analyst, PMO analyst, or a similar operational support role.

• Proven proficiency in at least one agile project or work management platform (e.g., Jira, Asana, Monday.com, or similar) with the capability to quickly learn new tools.

• Strong written communication skills, with the ability to create clear, professional documentation and meeting notes.

• Excellent organizational abilities and the capacity to manage multiple concurrent priorities without overlooking details.

• Self-starter attitude: recognizes tasks that need to be done and takes initiative without needing direction.

• Experience in a government contracting or similarly structured environment is highly preferred.

• Proficiency in Microsoft 365 applications (Teams, SharePoint, Outlook, Excel).

• Familiarity with agile or hybrid project delivery frameworks is preferred.

• Experience supporting a Project Manager or Director in a client-facing program delivery role is preferred.

• Exposure to federal health programs, healthcare IT, or data transformation workstreams is preferred.

• Hands-on experience with Jira, including managing boards, tracking sprints, reporting, and configuring ticket workflows, is preferred.

• An associate's or bachelor's degree in business, information systems, healthcare administration, or a related field is preferred.

• Ability to sit, read, work on a computer, and view a computer screen for extended periods.

• Occasionally required to stand, walk, use hands and fingers, kneel, or crouch.

🏝️ Benefits

• Competitive salary and performance-based bonuses.

• Comprehensive health, dental, and vision insurance.

• Opportunities for professional development and growth.

• Flexible work arrangements and a supportive work environment.