Project Coordinator 1

This is a fully remote position, open to applicants in United States.

📋 Description

• Support the delivery and management of various installation projects throughout their entire life cycle.

• Collaborate with several Project Managers to ensure that projects align with client expectations and are completed punctually and within budgetary constraints.

• Manage project initiation in both financial and project management systems.

• Keep, communicate, and share project details in accordance with company and client specifications.

• Conduct daily follow-ups on pending tasks and outstanding issue logs; document actions in the project management application.

• Regularly update clients on project status.

• Research, compile, process, and coordinate project information, including data entry, report creation, and metrics gathering.

• Oversee budgets, actual project expenses, and financial commitments utilizing the financial system.

• Coordinate project activities with Sales, Service, Safety, Warehouse, Field Supervisors, and Engineering teams.

• Organize and maintain both electronic and physical filing systems in line with record retention policies.

• Prepare purchase orders and coordinate material requests with the Purchasing department.

• Monitor material orders, delivery schedules, and warehouse reconciliations.

• Create project invoices and assist with invoice analysis and tracking alongside Project Managers and Accounts Receivable.

• Facilitate project closeout documentation and transition to the Service team.

• Perform other duties and responsibilities as requested or required.

⛳️ Requirements

• High School diploma or equivalent (GED).

• Preferred experience (though not mandatory): 1-3 years in administrative support, office management, or a related field.

• Strong capability to work both independently and as part of a team.

• Excellent verbal, written, and interpersonal communication skills.

• Exceptional attention to detail.

• Customer service skills and an understanding of customer satisfaction.

• Proficient in computer applications - Word and Excel.

• Outstanding organizational skills with the ability to manage multiple projects simultaneously under tight deadlines.

• Demonstrated initiative and proactive behavior.

• Strong analytical abilities to troubleshoot issues and identify solutions.

• Solid financial analytical skills, including cost control proficiency.

• Capability to foster a collaborative working environment for clients and team members.

🏝️ Benefits

• 10 Company Holidays and Paid Time Off starting at 13 days per year.

• Fun & Laughter Day Off.

• Medical, Dental & Vision Plan.

• Life insurance & Disability Plan.

• Wellness Program.

• 401K Matching Plan.

• Colleague Assistance Program.

• Tuition reimbursement.

• Competitive salary and compensation package.

• Vehicle reimbursement plan or company vehicle.

• Corporate Social Responsibility Day.

• Cell phone reimbursement (if applicable).

• Paid parental leave.