Project Assistant

This is a fully remote position, open to applicants in California.

📋 Description

• Address key stakeholder inquiries via email and provide timely responses.

• Assist eligible beneficiaries seeking information about current grant programs.

• Collaborate with Research and Data Analysts to generate monthly reports and pinpoint issues affecting monthly or quarterly reporting.

• Follow up with the Immigration Services Technical Assistance team to help with technical inquiries from key stakeholders.

• Offer reporting technical assistance, resources, and retraining to key stakeholders as necessary.

• Provide administrative support to the Program Manager.

• Organize meeting times effectively.

• Take meeting minutes during the Program Manager’s absence or vacation.

• Format, publish, record, and distribute reports and documents to key stakeholders.

• Assist the Program Manager in adhering to specific deadlines.

• Help with project planning and documentation tasks.

• Ensure effective communication among relevant parties.

• Coordinate and oversee volunteers or interns as required.

• Carry out additional duties as assigned.

⛳️ Requirements

• Bachelor’s degree from an accredited college or university or equivalent experience.

• Proficient computer skills, including MS Office (Word, Excel) and Data Management Systems.

• Familiarity with MS Word, Access, and Excel or similar applications.

• Bilingual proficiency in English and Spanish.

• Exceptional verbal and written communication skills.

• Strong interpersonal and communication abilities.

• Basic accounting knowledge and capability to maintain accurate financial records.

• Skill in performing calculations involving figures and amounts, such as discounts, interest, commissions, proportions, and percentages.

• Ability to apply fundamental algebra concepts.

• Competency in solving practical problems and interpreting written, oral, diagrammatic, or scheduled instructions.

• Understanding of executive administrative office functions, operations, practices, and procedures.

• Knowledge of data collection and organization methods.

• Familiarity with effective record-keeping techniques.

• Proficient in preparing, editing, and proofreading business letters and reports.

• Possess a valid driver’s license, access to an automobile, insurance, and a willingness to travel to off-site locations.

• Ability to engage with individuals from diverse backgrounds, experiences, personalities, sites, and conditions.

• Genuine passion for immigrant and farm worker rights.

• Prior experience working with the Latino community is preferred.

🏝️ Benefits

• Accrual of 2, 3, and 4 vacation weeks per year based on tenure.

• 16 paid holidays (including a personal day).

• 1 mental health day per calendar year.

• Paid sick leave.

• Health, dental, and vision benefits.

• Life insurance coverage.

• Flexible Spending Accounts available.

• Employee Assistance Program offering support for personal and work-related challenges.

• 403(b) retirement plan with a 2% employer match (subject to employee meeting criteria).

• 401(k) retirement plan without employer match (subject to employee meeting criteria).

• Employer-sponsored pension plan.

• Supplemental insurance options available within 30 days of hire date.

• Opportunities for professional development and access to thousands of courses.

• 20% discount on immigration services through the UFW Foundation.

• Discounts via ADP Lifemart, TicketsatWork, and UnionPlus, including entertainment discounts for movie theaters and theme parks.

• Remote work environment.

• Up to 25% travel required.