Project and Quality Administrator – Quality Systems

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Offer project administration and data coordination assistance across various ongoing projects.

• Collect, maintain, and refresh project information, quality records, and necessary documentation.

• Oversee project data and assigned responsibilities using Deltek, Jira, CRM, and other project management platforms.

• Generate and circulate reports, dashboards, and project performance data utilizing available information.

• Track pending documentation, actions, deadlines, and quality specifications, proactively engaging stakeholders for follow-ups.

• Ensure accurate, comprehensive, and auditable records to support quality assurance procedures and audit readiness.

• Detect missing or incorrect information, address discrepancies, escalate concerns, and promote ongoing enhancement of project workflows.

• Collaborate closely with internal teams to guarantee that project information remains complete, precise, and current.

⛳️ Requirements

• At least 3 years of pertinent experience in data coordination, project administration, project coordination, quality systems management, or a related field.

• Direct experience with Deltek is crucial.

• Proficient in Microsoft Excel and Microsoft 365, including data management, reporting, and documentation capabilities.

• Strong written and verbal communication abilities, with the capability to coordinate with stakeholders and follow up on pending information.

• Exceptional attention to detail and precision in maintaining project records, reports, and system data.

• Strong organizational, time-management, and problem-solving skills, with the capability to handle multiple projects, tasks, and deadlines autonomously.

• Familiarity with Jira, CRM, or document management systems is preferred; a relevant bachelor's degree and experience in construction or project delivery settings are beneficial.

🏝️ Benefits

• Work from home

• Monday to Friday 9:00 AM to 6:00 PM AEST/AEDT (adjustments will be made for daylight saving time)

• HMO with 2 free dependents and medical reimbursements

• Government-mandated benefits

• Opportunities to collaborate with leading companies in Australia and beyond

• Training programs for career advancement

• Engaging company outings, team activities, and wellness sessions

• Supportive, inclusive culture

• Dedicated managers focused on your growth and success

• Competitive pay and benefits

• Additional entitlements

• Structured career development programs

• People-first culture prioritizing stability, growth, and genuine care

• Equal opportunity and inclusive workplace