Project Administrator

This is a fully remote position, open to applicants in United States.

📋 Description

• Assist Versar's United States Army Corps of Engineers with Recurring Maintenance and Minor Repair task orders.

• Provide general administrative and financial assistance to project teams.

• Generate routine project reports and verify data across internal systems.

• Aid in the vetting of subcontractors and vendors, as well as manage their information.

• Ensure the integrity of information management systems and prevent lapses in vendor information.

• Submit and monitor government invoices through the USACE Resident Management System.

• Track line-item budgets and reconcile contract funding documents with computerized systems.

• Collaborate with procurement regarding vendor support agreements.

• Upload and maintain contracts, funding documents, and relevant records in Quickbase.

• Process purchase requisitions, orders, invoices, purchase cards, and expense reports.

• Assist with troubleshooting vendor procurement issues and tracking status.

• Maintain accounting records, validate expenditures, and manage financial metrics lists.

• Provide purchasing assistance and coordinate material shipping and project allocation.

• Process Common Access Card packages and support system access requests.

• Keep program and process training materials up to date.

• Communicate any issues promptly to project management and the chain of command.

• Perform additional duties as assigned by management.

⛳️ Requirements

• A minimum of three years of experience is required, with a preference for candidates who have supported projects in a technical industry.

• Preference will be given to those with experience in finance or accounting.

• An Associate’s degree or certification in Business Administration or a related field, combined with five years of experience, can serve as a substitute for an Associate’s degree.

• Proficiency in MS Office applications, including Word, Excel, Database, and PowerPoint.

• Ability to utilize or learn Quickbase, eMaint, MaintainX, Timberland, and/or other information and scheduling software.

• Strong written and verbal communication skills for interactions with internal and external clients.

• Capability to work independently and demonstrate self-motivation.

• Ability to meet timelines and achieve goals.

• Skills in prioritizing workload and managing time effectively.

• Competence in applying basic mathematical concepts, such as fractions and percentages.

• Strong problem-solving skills.

• Understanding of accounting and finance principles.

• Adaptability to changing situations while maintaining effectiveness.

• Proficiency in English, both written and verbal.

• Successful completion of pre-employment screenings, including a federal background check, MVR, and drug screening.

• Compliance with the company’s drug and alcohol policy.

• Must be authorized to work in the US or obtain authorization by the start date.

• Capability to lift 25 pounds and perform essential tasks such as sitting, standing, walking, reaching, and visual activities.

• Reliable transportation and a current, valid driver’s license, along with proof of insurance.

• Ability to obtain and maintain a Common Access Card (CAC).

• Capability to achieve basic security clearances, if necessary.

🏝️ Benefits

• Primarily remote work opportunities.

• Occasional attendance required for meetings and on-site events.

• Occasional domestic travel may be necessary.

• Reasonable accommodations will be provided for individuals with disabilities.

• Company-provided safety equipment as needed in the field.

• Commitment to equal employment opportunities.

• Training and support for obtaining and maintaining a Common Access Card (CAC), if required.

• Opportunity to obtain basic security clearances, if necessary.