Project Administrator

This is a fully remote position, open to applicants in United States.

📋 Description

• Assist the HVAC Field Operations Team, which includes Special Projects, UHP, Quality Assurance, and Project Managers.

• Aid in organizing projects, coordinating schedules, and ensuring effective communication among stakeholders.

• Oversee procurement, fulfillment, and shipping processes.

• Support schedule management and facilitate communication between teams, contractors, and clients.

• Generate and verify work order data and tickets for installation assistance.

• Monitor and update project statuses and finalize work orders.

• Help in addressing customer or project-related challenges.

• Create and allocate project work orders for internal teams and contractors.

• Revise contractor and internal-team information within project tracking systems.

• Request and manage essential project documentation, such as as-builts, permits, and equipment manuals.

• Maintain forecasting and reporting spreadsheets.

• Organize project meetings, record discussion points, and distribute minutes or follow-up tasks.

• Manage internal SharePoint folders and documentation.

• Track equipment orders, warranty claims, and equipment RMAs with the Fulfillment team.

• Assist Accounts Payable with invoice processing.

• Review Injobs and FSG data and documentation prior to work-order closure.

• Coordinate warranty service requests and contractor dispatching, monitor issue resolution, and update internal systems.

• Aid leadership with documentation and communication regarding workflow changes.

• Enhance customer satisfaction by documenting, reporting, and assisting in resolving project-related issues.

⛳️ Requirements

• A bachelor's degree is preferred, though not mandatory.

• At least 2 years of demonstrated experience as a Project Coordinator, Project Administrator, or in a similar position.

• Outstanding organizational abilities, with a strong capacity to multitask and manage time efficiently.

• Excellent client-facing, communication, and teamwork skills.

• Proficient in using computers and business software for various administrative and project-related functions.

• Strong verbal, written, and presentation abilities.

• Familiarity with Microsoft applications, including Word and Excel.

🏝️ Benefits

• Opportunities for career advancement in a rapidly growing and supportive company environment.

• Competitive compensation.

• Comprehensive benefits package that includes medical, dental, vision, 401K, life insurance, and disability insurance.

• Chance to be part of a team that values its members and collaborates to achieve positive change.