Project Accountant

This is a fully remote position, open to applicants in United States.

📋 Description

• Report directly to the Director of Project Accounting

• Supply pre-billing details for project managers' evaluation

• Create invoices for clients and contractors

• Supervise project billing and accounting-related activities for assigned projects

• Compile standard billing packages and AIA G702/703 monthly project draws

• Collect documentation for stored material billing, including bills of sale, certificates of insurance, and material photographs

• Follow up on pay applications awaiting general contractor approval, make necessary revisions, and issue preliminary invoices

• Oversee project billing in Textura, GC Pay, Procore, and other payment management systems

• Track and provide insights to enhance billing and mitigate underbilling

• Resolve project billing discrepancies and process credits for incorrect invoices

• Attend bi-weekly WIP meetings focused on project billing

• Act as the primary contact for general contractors and clients regarding project billing and funding

• Prepare partial and final waivers of lien and secure waivers from suppliers

• Participate in AR meetings and share updates on accounts receivable aging

• Address unapplied cash on a weekly basis

• Conduct proactive outreach to clients to ensure prompt payment

• Escalate overdue accounts and implement collection strategies for resolution

• Maintain precise notes and aging statuses within internal systems

• Provide weekly reports on AR aging, disputes, risks, and anticipated cash receipts

• Collaborate across departments to enhance billing processes

• Analyze and resolve incomplete accounting tasks to finalize projects

• Meet deadlines for month-end and quarter-end reporting

• Compile documentation for year-end audits

• Attend weekly team meetings led by the Director of Project Accounting

• Mentor existing staff and train new team members

⛳️ Requirements

• 2-5 years of experience in project accounting or a related role

• Proficiency in electronic accounting platforms, including Textura, GC Pay, Procore, etc.

• Extensive knowledge of project invoicing and billing procedures

• Strong communication skills for effective collaboration and client interaction

• Experience and in-depth understanding of project contracts and change order documents is HIGHLY preferred

• Bachelor's Degree in accounting or a related field

🏝️ Benefits

• Competitive salary

• Medical insurance coverage

• Dental insurance coverage

• Vision insurance coverage

• Telehealth services

• Mental health support

• Prescription drug coverage

• Health Savings Account/Flexible Spending Account options

• Life and AD&D insurance

• 401k with company match