Program Specialist – Growth

This is a fully remote position, open to applicants in United States.

📋 Description

• Facilitate the management of interdependencies among projects, while identifying and tracking program-level risks, issues, and changes to ensure that key project priorities stay on course.

• Create project plans, set milestones, and monitor progress towards objectives.

• Oversee project budgets and expenditures to guarantee alignment with departmental targets.

• Generate documentation, reports, and presentations that promote transparency and visibility of departmental initiatives to leadership.

• Assist in the creation and distribution of internal communications for the Growth department.

• Organize and schedule in-person meetings for the Growth Department, including Growth All Hands and GEL Quarterly Meetings.

• Manage venue selection, hotel arrangements, vendor coordination, and guest communications for meetings and events.

• Collaborate with events and program teams on departmental events, special projects, and team retreats.

• Prepare materials and coordinate appearances for guest speakers and presenters.

• Aid in onboarding and offboarding processes, which include technology setup, systems access, workspace assignment, and welcome gifts.

• Maintain and regularly update the roster of the Growth Team.

• Supervise team member recognition and experience initiatives.

• Promote participation, attendance, and engagement in Growth events and initiatives.

• Manage complex calendars for Growth Senior Vice Presidents, including scheduling, conflict resolution, travel arrangements, and accommodations.

• Prepare, process, and track expense reports and oversee SVP-level expense approvals.

• Administer external vendor contracts, vendor relationships, agreements, and invoices.

• Draft and disseminate group meeting preparation and follow-up communications in collaboration with SVPs.

⛳️ Requirements

• Bachelor’s degree in a relevant discipline.

• 4+ years of professional experience in administration, operations, project or event management, or a similar role.

• Proficient in Google Suite and project management software.

• Strong capabilities in MS Excel and PowerPoint.

• Must be available to work across various time zones and occasionally outside of standard business hours as needed.

• Preferred experience in an operational function.

• Proven ability to collaborate effectively with remote teams.

• Excellent organizational and time management skills, complemented by strong business acumen.

• Demonstrated capacity to manage multiple projects independently in a fast-paced environment.

• Comprehensive knowledge of project management processes.

• Outstanding communication and interpersonal abilities, with a keen attention to detail.

• Good judgment, discretion, and a strong commitment to confidentiality.

• Experience in vendor management, event logistics, and budget tracking.

• Capability to walk, stand for extended periods, and occasionally lift or carry at least 25 pounds.

🏝️ Benefits

• Flexible work schedules and the option to work remotely are available for many positions.

• Health, dental, and vision insurance is covered up to 80% for employees, their dependents, and domestic partners.

• Comprehensive time-off policy (21 days of PTO during your first year).

• Two paid volunteer days and 11 paid holidays.

• 12 weeks of paid parental leave for all new parents.

• Six weeks of paid sabbatical after six years of employment.

• Educational Assistance Program and Clinical Employee Reimbursement Program.

• 401(k) plan with up to 4% company match.

• Stock options.

• Equal opportunity employer.