Program Coordinator

This is a fully remote position, open to applicants in New York.

📋 Description

• Provide operational and administrative support for designated data center commissioning projects.

• Process administrative requests, maintain project documentation, assist in program coordination, and ensure adherence to policies.

• Monitor and reconcile project budgets, track costs and expenditures, identify variances and overruns, and assess profitability.

• Generate financial reports for leadership and clients.

• Track project progress relative to statements of work and milestone schedules.

• Facilitate communication among technical teams and sub-consultants.

• Organize project files and assist in project closeout and documentation of lessons learned.

• Create monthly project status reports and monitor key performance indicators, trends, and issues.

• Support client and team meetings and workshops, including managing invitations, agendas, materials, minutes, decisions, and action items.

• Coordinate milestone and task assignments with technical Project Managers and Commissioning Managers.

• Communicate assignments and scheduled work efficiently.

• Assist with change order proposals and workflows, tracking pending and approved changes.

• Enter sales leads into Salesforce and aid in proposal development, process management, and pricing.

• Support standardized processes and deliverables, collaborating on cross-program issues.

⛳️ Requirements

• Bachelor's degree in Business, Operations, Project Management, Engineering, or a related field (or equivalent work experience).

• 3+ years of experience in project coordination, operations, or business coordination.

• 3+ years of experience managing project budgets, schedules, and financial tracking.

• 2+ years of experience in a fast-paced, technical environment (data center, commissioning, or similar).

• Familiarity with change order management and contract administration.

• Experience in client program management and stakeholder communication.

• Background in proposal development and pricing.

• Working knowledge of the commissioning process (Pre-Design, Design, Commissioning, Post-Turnover).

• Experience with AI tools such as Gemini Notebook, chat agents, and/or agent builders.

• Exceptional project coordination and organizational abilities.

• Strong financial acumen and budget management skills.

• Excellent written and verbal communication capabilities.

• Proficiency in project management tools (Smartsheet, Microsoft Project, or similar).

• Proficiency in financial tools (Excel, accounting software).

• Ability to manage multiple priorities simultaneously.

• Strong problem-solving and critical thinking skills.

• Capacity to work independently and take initiative.

• Attention to detail and precision, particularly in financial matters.

• Strong analytical and problem-solving skills.

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).

• Ability to navigate through various computer applications.

• High level of professionalism and integrity.

• Excellent typing skills.

🏝️ Benefits

• Paid time off policies.

• Health insurance.

• Dental insurance.

• Vision insurance.

• Life insurance.

• Savings accounts.

• Tuition reimbursement.

• Paid volunteering.

• Employer-sponsored 401(k) plan.