Program Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Assist in the daily operations of a military Faculty Fellowship Program and Research Apprentice Program.

• Manage program timelines, key milestones, action items, participant documentation, and execution risks.

• Support the Technical Management Plan, maintain the master schedule, and contribute to monthly status reports.

• Organize and process applications while conducting initial screenings for completeness and eligibility.

• Aid participants in aligning their research interests and skills with available research opportunities.

• Collaborate with laboratory personnel to coordinate application packages and research matching information.

• Prepare inputs for the Applicant Analysis and Selectee Analysis Report.

• Draft correspondence for selection, non-selection, and appointment following Government approval.

• Monitor acceptances, declinations, and coordinate start dates for participants.

• Collect and assess onboarding and access documentation while coordinating with security personnel.

• Manage biweekly stipend inputs and reconcile participant records.

• Provide support for housing, relocation, travel, and local transportation logistics.

• Maintain communication with participants and mentors across host sites, resolving routine issues as needed.

• Assist in planning symposia and events, overseeing registration, agendas, speaker materials, posters, travel documentation, surveys, webinars, and event execution.

• Compile monthly status reports, event summaries, annual program outcomes, lessons learned, and transition records.

• Protect PII, CUI, and sensitive program information.

• Report directly to the Program Manager and Program Director.

⛳️ Requirements

• A Bachelor’s degree in program management, education, business administration, military science, public administration, a STEM discipline, or a related field.

• At least four years of relevant experience in program coordination, military education, research programs, internships, or workforce development.

• Proven knowledge of military organizations and their professional protocols.

• Experience in coordinating applications, participant onboarding, schedules, records, and activities across various stakeholders or locations.

• Strong skills in writing, analysis, organization, and customer service.

• Ability to produce accurate correspondence, reports, and financial tracking inputs.

• Proficient in Microsoft 365, Excel for tracking and analysis, application portals, collaboration tools, and virtual event platforms.

• Capability to handle sensitive participant and financial information with confidentiality.

• Ability to thrive in a collaborative, deadline-oriented environment.

• Must complete required background checks and meet Government-defined facility and system access standards.

• Obtain and maintain any necessary clearance or credential for assigned responsibilities.

• Complete relevant security and information-awareness training.

• Typical work hours are Monday to Friday; some activities may occur outside of standard workdays/hours.

• Occasional local and overnight travel may be necessary.

🏝️ Benefits

• Funded housing, relocation, travel, and local transportation arrangements in accordance with applicable JTR and contract requirements.

• Support for biweekly stipend processing and prompt stipend distribution.

• Full-time exempt position.

• Approved local and overnight travel for meetings, campus engagement, laboratory visits, and program events may be required.